Administrative Assistant - Physician Management Support

Bon Secours Mercy Health•Richmond, VA

8d•Onsite

About The Position

Provide support to the leadership team to include planning events, taking minutes, preparing communications and presentations as needed, and effectively communicating to internal and external stakeholders. Collaborate with leadership to ensure policies and procedures are maintained and that promote efficient, effective practices and continuous quality improvement. Collaborate with leaders to implement and assist in communicating policies, practices, and procedures. Support timekeeping software by reviewing timecards and managing errors. Manage travel budget and professional development requests in collaboration with leadership. Demonstrate initiative, critical thinking skills, a high level of attention to detail, prompt follow through, and professionalism. Resolve problems by analyzing data, identifying possible solutions, and escalate with leadership team when needed. Take ownership of assigned tasks and manage them from start to finish. Work independently and manage multiple projects simultaneously. Manage accurate data for reports and communications. Prepare and maintain reports for compliance, accreditation, and regulatory standards. Facilitate annual/semi-annual projects. Prepare written communications and/or visual presentations of project updates in partnership with leadership including findings and recommendations to a broad range of audiences. Create and maintain trusting relationships with diverse stakeholders. Collaborate effectively with the leadership team and leaders throughout the organization.

Requirements

High school diploma or GED

Nice To Haves

2 Year/ associate degree
Proven experience as an assistant with a focus on quality outcomes

Responsibilities

Planning events
Taking minutes
Preparing communications and presentations
Communicating to internal and external stakeholders
Ensuring policies and procedures are maintained
Implementing and communicating policies, practices, and procedures
Supporting timekeeping software by reviewing timecards and managing errors
Managing travel budget and professional development requests
Resolving problems by analyzing data, identifying possible solutions, and escalating when needed
Taking ownership of assigned tasks and managing them from start to finish
Working independently and managing multiple projects simultaneously
Managing accurate data for reports and communications
Preparing and maintaining reports for compliance, accreditation, and regulatory standards
Facilitating annual/semi-annual projects
Preparing written communications and/or visual presentations of project updates
Creating and maintaining trusting relationships with diverse stakeholders
Collaborating effectively with the leadership team and leaders throughout the organization