Administrative Assistant - Parish Social Ministry

Catholic Charities of Long Island • Town of Oyster Bay, NY

1d • Onsite

About The Position

Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life. CCLI is looking for a full time Administrative Assistant with a generous heart and a desire to contribute to the well-being of others to carry out our mission on Long Island. By joining our team, you will share in the joy of providing “care with dignity and life with hope.”

Requirements

• High School Diploma/GED.
• 2 years of experience as an Administrative Secretary; Office Manager preferred.
• Proficient in Microsoft Office.

Nice To Haves

• Bilingual (Spanish/English) capability preferred.

Responsibilities

• Prepare staff meeting minutes, various letters, memos, reports, documents and other material for the departments.
• Answer departments telephones, providing information about services, refer calls to appropriate parties, and/or take accurate and complete messages. Open, sort and distribute mail, and respond to routine inquiries.
• Take accurate messages from the Central Intake Referral voicemail—map and refer as required. Respond to calls and requests by providing resources and referrals. Check in, record and assist in processing applications for assistance.
• Maintain communication with various agencies, organizations, parishes or others, to gather or give departmental-related information.
• Prepare and/or perform routine bookkeeping and statistical duties. Some of these may include required forms, voucher/billing processing, parish monthly reports, ensuring follow-up procedures for same.
• Coordinate meetings, trainings, and events by creating flyer/registration forms, creating and maintaining registration, ensuring materials are photocopied, supplies are on hand and/or refreshments are ordered and presented.
• Provide Front Desk Coverage as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED