Temporary Administrative Assistant, Ophthalmology

University of California, Irvine•Irvine, CA

7d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The role provides comprehensive administrative support to assigned faculty members, managing complex calendars and scheduling. It involves coordinating all travel arrangements, itineraries, and associated administrative logistics for faculty. The position serves as a primary administrative liaison for internal and external professional activities across UCI, UC Irvine Health, the School of Medicine, and national/international partners. Responsibilities also include screening incoming inquiries, answering phone calls, prioritizing requests, and drafting polished business correspondence using proper English and grammar.

Requirements

Previous experience as an administrative assistant, ideally in a fast-paced or academic/healthcare environment.
Strong proficiency in Microsoft Office applications, specifically Word, Excel, PowerPoint, and Outlook.
Excellent interpersonal and communication skills to interact effectively with a diverse range of individuals daily.
Demonstrated ability to multi-task, prioritize workload, and apply sound judgment in a constantly changing environment.
Must be able to provide proof of work authorization.

Nice To Haves

Prior experience working within higher education or an academic medical center (such as the UC system).
Proven track record of managing confidential and sensitive issues.
Advanced skill in coordinating complex domestic and international travel arrangements.
Strong organizational skills with a history of independently managing multiple competing priorities.

Responsibilities

Provide comprehensive administrative support to assigned faculty members, managing complex calendars and scheduling.
Coordinate all travel arrangements, itineraries, and associated administrative logistics for faculty.
Serve as a primary administrative liaison for internal and external professional activities across UCI, UC Irvine Health, the School of Medicine, and national/international partners.
Screen incoming inquiries, answer phone calls, prioritize requests, and draft polished business correspondence using proper English and grammar.