Administrative Assistant/Office Mgr (Temp to Hire)

Top Notch Personnel • Wichita, KS

5d • Onsite

About The Position

Our client is a growing construction company looking for a highly motivated, detail-driven Administrative Assistant/Office Manager who takes pride in accuracy, organization, and data integrity. This role is ideal for someone who knows Excel inside and out, enjoys working with numbers, and understands the importance of precise data in a fast-paced construction environment. If you thrive on keeping information accurate, up to date, and well organized, we’d love to hear from you.

Requirements

• Proven experience as an Office Manager, Administrative Manager, or similar role
• Strong proficiency in Microsoft Excel is REQUIRED , including formulas, filters, reporting, and spreadsheet management
• Exceptional attention to detail and accuracy, particularly with numbers and data entry
• Strong organizational skills with the ability to multitask and meet deadlines
• Excellent verbal and written communication skills
• Ability to work independently, prioritize tasks, and handle confidential information
• Proficient with Microsoft Office (Word, Outlook) and basic accounting or billing software

Nice To Haves

• Construction industry experience preferred, but not required

Responsibilities

• Oversee daily office operations and administrative functions with a strong focus on accuracy and efficiency
• Perform high-volume, highly accurate data entry for job costs, invoices, payroll support, and project records
• Create, maintain, audit, and analyze complex Excel spreadsheets including job costing, budgets, tracking reports, billing logs, and variance reports
• Ensure all financial and project data is entered correctly, verified, and reconciled
• Maintain well-organized, up-to-date digital and physical files for projects, vendors, and subcontractors
• Coordinate communication between project managers, field staff, vendors, and subcontractors
• Answer phones, manage emails, and handle general office correspondence professionally
• Identify discrepancies, correct errors, and help improve office systems and reporting processes

Benefits

• Competitive pay based on experience
• A stable, long-term position with a growing company
• Supportive, team-oriented work environment
• Opportunities for growth, expanded responsibilities, and professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed