Inventory & Office Operations Coordinator (Temp-to-Hire)

Penny Appeal Canada•Mississauga, ON

2d•Hybrid

About The Position

Penny Appeal Canada is a relief organization with a really BIG vision for the world. We want to create the best societies we can and to break the cycles of need and poverty for good. That’s why we work to turn small change into a BIG DIFFERENCE. We are a proud member of a global Penny Appeal family that celebrated its 10-year anniversary in 2019. Penny Appeal was first set up to provide poverty relief across Asia, the Middle East, and Africa by offering water solutions, organizing mass feedings, supporting orphan care, and providing emergency food and medical aid. Since then, we have transformed lives and empowered communities around the world and right here at home. Our vision is a world that’s united and strong. Communities working together, supporting one another, leaving need and poverty behind for good. Penny Appeal Canada’s approach to charity is simple, yet has a massive impact. We make charitable giving affordable and rewardable, ensuring everyone can help those in need by donating just a few pennies, or cents, each day. Penny Appeal Canada is one of the fastest growing charities in Canada.

Requirements

2-4 years of experience in operations, administration, or inventory coordination
Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage multiple tasks and priorities in a fast-paced environment
Proficiency in Google Workspace
Strong communication and interpersonal skills

Nice To Haves

Experience with inventory management systems (InFlow or similar) is an asset

Responsibilities

Make stock adjustments and maintain accurate, real-time inventory records in InFlow
Perform weekly cycle counts and periodic full inventory audits
Fulfil Shopify orders and internal merchandise requests
Investigate and resolve inventory discrepancies and variances.
Ensure inventory accuracy, loss prevention, and control processes
Prepare merchandise kits for influencers, partners, and internal teams
Oversee storage organization and optimization
Manage inbound/outbound inventory (receiving, labeling, tracking)
Support event inventory planning and reconciliation post-events
Maintain documentation for inventory movements and adjustments
Train staff on proper use of InFlow and inventory processes
Manage office supplies, coordinate bi-weekly lunches, and vendor coordination
Support office organization and workspace upkeep, including light office improvements and decor updates
Manage note-taking and documentation during full-team meetings
Assist with administrative processing, including cash, cheques, and EMT entries into Raiser’s Edge
Support cross-departmental coordination and assist with tasks across teams as needed
Assist with travel arrangements for staff and events, including booking flights and accommodations
Provide logistical and administrative support for internal events and team initiatives
Support other departments with administrative tasks as required.