Administrative Assistant/Office Manager On-Site

nextSource • Dallas, TX

2d • Onsite

About The Position

The Administrative Assistant/Office Manager supports the corporate office and helps ensure smooth day-to-day operations. The role’s primary focus is providing high-level administrative support to the President, including calendar management, travel coordination, expense reporting, meeting preparation, and serving as a liaison between leadership and stakeholders. The position also oversees office operations and provides corporate administrative support to HR and Finance as needed.

This is a six-month temporary contract engagement, W2 only, based on-site in Dallas, Texas. The schedule is Monday through Friday, 8:00 AM to 5:00 PM, with a pay rate of $31.25 per hour. The stated start date is November 16, 2026.

Requirements

• At least 5 years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and collaboration tools such as Teams.
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Responsibilities

• Provide administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal and external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Handle sensitive information with discretion and professionalism.
• Oversee daily office operations, including supplies, vendor relationships, and facility maintenance.
• Serve as the point of contact for building management and office services.
• Help maintain a welcoming and efficient office environment for employees and guests.
• Support onboarding logistics for new hires, including workspace setup and access.
• Assist with internal communications and company-wide initiatives.
• Maintain corporate records, contracts, and compliance documentation.
• Support HR and Finance teams with administrative tasks as needed.
• Coordinate company events, meetings, and team-building activities.

Benefits

• Medical, prescription, vision, and dental coverage through United Healthcare.
• Voluntary short-term and long-term disability through New York Life.
• 401(k) retirement planning through Fidelity.
• Discount program.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed