Administrative Assistant / Office Manager

Progeria Research Foundation • Peabody, MA

7d • $25 - $28 • Onsite

About The Position

The Progeria Research Foundation (PRF) is a busy, growing non-profit organization seeking a part-time, highly motivated, organized Administrative Assistant / Office Manager. PRF is dedicated to discovering treatments and cures for Progeria, a rare, fatal "rapid-aging" disease affecting children worldwide. The organization has been instrumental in scientific milestones, including the Progeria gene discovery and the first drug treatment. The successful candidate will be energetic, enjoy working in a small, mission-driven, and results-driven environment, and possess the ability to independently multi-task effectively, communicate well verbally and in writing, exercise good judgment, and demonstrate strong organizational skills.

Requirements

• Three to five years of experience providing administrative or office management support.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and video conferencing software (Zoom, Teams).
• Availability during core business hours (approximately 9:00 AM – 3:00 PM, M-F).

Nice To Haves

• Associate or bachelor’s degree preferred.

Responsibilities

• Provide administrative assistance with events and mailings.
• Coordinate logistics and assist with distribution of materials for quarterly meetings of the Board of Directors and Organizational Committees, as well as office business meetings.
• Maintain efficient office operations, including monitoring and maintaining office supplies inventory, ensuring adequate office maintenance, and coordinating phone coverage.
• Manage and maintain the office calendar, tracking staff meetings and employee work schedules.
• Serve as the first point of contact for all outside calls and inquiries.
• Coordinate bi-weekly staff meetings.
• Design and implement filing systems, and ensure filing systems are maintained and current.
• Manage and coordinate volunteers for mailings and other office projects.
• Pick up mail from the post office, open, sort, and distribute incoming correspondence, and manage and prepare all outgoing mail.
• Draft and otherwise manage general communications as needed.
• Provide assistance to colleagues and contribute to team effort through other tasks as needed.

Benefits

• Sick time in accordance with Massachusetts law
• Health insurance — employees working a minimum of 20 hours per week are eligible to participate in PRF’s group health plan
• Retirement plan — eligible employees may participate in PRF’s retirement plan with employer match beginning in 2027, subject to meeting minimum eligibility requirements

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree