Administrative Assistant/Office Coordinator

Aktis Oncology•Boston, MA

10h•$76,000 - $95,000

About The Position

Aktis Oncology, Inc. is a clinical-stage oncology company developing targeted radiopharmaceuticals. The Administrative Assistant/Office Coordinator supports day-to-day office operations and helps maintain a welcoming, efficient workplace. The role provides reception, workplace coordination, and administrative support to VP-level staff, partnering with Facilities, EHS, IT, and People & Culture on employee needs and onboarding while maintaining confidentiality. The position coordinates office supplies, kitchen and breakroom upkeep, meetings and events, parking, conference rooms, routine vendor and building interactions, and workplace support for new hires. It also provides administrative assistance with expense reports, corporate-card reconciliation, meeting and business-meal coordination, and occasional travel. Responsibilities may be modified, expanded, or reassigned as business and office needs evolve. Aktis Oncology states that it is committed to fostering an inclusive culture where everyone feels welcome, respected, and valued, and is an Equal Opportunity Employer committed to a workplace free from unlawful harassment, discrimination, or retaliation.

Requirements

1–2 years of experience in a similar role in the biotechnology industry.
Advanced knowledge and skills with Microsoft Outlook, Excel, PowerPoint, and Word.
Excellent interpersonal and collaborative skills.
Excellent organizational skills.
Ability to thrive in a fast-paced, ever-changing growth environment and work independently.
Ability to navigate ambiguity and demonstrated flexibility with changing priorities.
Positive energy and a respectful approach.
Maintain confidentiality.

Responsibilities

Provide professional front-desk coverage by greeting visitors, managing office access, coordinating deliveries and shipping, and maintaining organized reception and common areas.
Monitor inventory and purchase office and routine workplace supplies through approved vendors; maintain appropriate stock levels and support receipt and expense reconciliation.
Maintain clean, organized, and well-stocked kitchen and breakroom areas; coordinate routine orders and cleanouts, and escalate appliance, plumbing, pest, or maintenance issues as needed.
Coordinate meeting, interview, lunch, and company-event logistics, including headcounts, dietary needs, catering, room setup, vendor access, refreshments, and post-event cleanup.
Manage parking-voucher inventory and distribution, provide parking instructions, maintain basic usage records, and assist with visitor or executive transportation arrangements when needed.
Provide administrative support to VP-level staff, including expense reports and corporate-card reconciliation, receipt management, meeting and business-meal coordination, and occasional travel support.
Conduct routine conference-room and common-area checks, reset spaces after use, report technology or facility issues, and submit or track basic workplace service requests.
Serve as an administrative contact for routine workplace vendors, maintain vendor information, schedule service visits, coordinate building access, and route invoices for approval.
Coordinate the workplace portion of new-hire onboarding by preparing workspaces and supplies, supporting badges and building access, providing parking and office orientation, and partnering with Facilities, EHS, IT, and People & Culture.
Complete daily, weekly, and monthly workplace checks and reconciliations, including reception coverage, inventory and ordering, meeting preparation, expense follow-up, vendor review, parking usage, and identification of facility needs.