Administrative Assistant / Office Administrator

Exyte GmbH•Nampa, ID

About The Position

The Administrative Assistant / Office Administrator is responsible for supporting daily office operations and providing administrative support to leadership and staff. This role serves as a key point of coordination for office administration, facilities, supplies, employee support activities, and company events. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining a well-functioning and welcoming office environment.

Requirements

High school diploma or equivalent required
Minimum 3-5 years of administrative assistant, executive assistant, office management, or related experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to handle confidential and sensitive information with discretion
Highly organized, self-motivated, and detail oriented.
Strong customer service mindset and professional demeanor

Nice To Haves

Associate degree preferred
Experience supporting executive leadership or senior management preferred
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
Experience supporting multiple departments and interacting with various levels of management
Experience with office management systems, project management software, or collaboration tools
Strong service orientation and responsiveness
Proven problem-solving and decision-making abilities
Ability to work independently with minimal supervision
Experience planning company meetings, employee events, or executive meetings

Responsibilities

Provide administrative support to leadership and team members
Manage incoming communications, including phone calls, emails, and correspondence
Welcome visitors, customers, and vendors and direct them appropriately
Assist with onboarding activities for new employees, including workspace preparation and office orientation
Maintain office supply inventories and coordinate purchasing as needed
Manage janitorial and breakroom supplies, ensuring adequate inventory levels
Maintain records and documentation related to office expenses and purchases
Coordinate office maintenance requests and manage relationships with vendors and service providers
Ensure the office environment remains organized, professional, and fully operational
Maintain and communicate employee birthday and work anniversary announcements
Coordinate and support company meetings, events, employee recognition activities, and holiday functions.
Arrange travel accommodations and logistics as required
Assist with document preparation, copying, scanning, filing, and record retention activities.
Foster positive communication and collaboration among team members
Assist in preparing materials, logistics, and facilities for Board meetings and customer visits
Provide administrative support for business planning, staff meetings, organizational initiatives, and strategic projects as directed by leadership
Perform other duties as assigned