Administrator Assistant - Maintenance

Capstone Mining•Miami, AZ

15d•Onsite

About The Position

Reporting to the Superintendent Mine Maintenance, the Mine Maintenance Administrative Assistant is responsible for office administrative duties, including filing paperwork, maintaining and ordering supplies, submitting purchase requisitions, entering service entry sheets to authorize payment on services received, interacting with vendors and contractors, submitting repair notifications, submission of employee expense reimbursement requests, posting department-level communications, entering and maintaining data, and regularly completing accurate and time-sensitive reports based on the needs of the Mine Maintenance Department. Safely conducts administrative duties complying with Mine Maintenance Department schedules and plans in accordance with the relevant laws, regulations, standards, and operating procedures. Ensures compliance with conditions of the collective bargaining agreement under the direction of the Employee Services Department. Responsible for supporting the Mine Maintenance Department front-line leadership in completion of all production, time, attendance, safety/incident, and shift reporting as required.

Requirements

1-3 years' experience in administrative support roles or 1 year of experience working in an administrative support role in a mine operations/maintenance environment
Ability to communicate and work with the Superintendent of Mine Maintenance and their direct reports
Intermediate computer skills with the Microsoft Office Suite, with high-level or expert experience in Excel
Familiarity with working in a union environment is a plus
Familiarity with payroll and timekeeping
Valid Arizona Driver's License
Able to speak, comprehend, read, and write English

Nice To Haves

Experience with SAP is preferred but not required.

Responsibilities

Ensure employees are working in compliance with all Pinto Valley Mine and MSHA safety guidelines and procedures
Ensures department compliance with the CBA in accordance with directions provided by Human Resources Department
Ensure that all employees and contractors are certified to execute their assigned tasks
Manage reporting requirements and filing of quarterly shifter meetings for the department including notes/minutes and action logs
Maintain all forms on the “X” drive, SharePoint, and physical locations as required
Perform work with meticulous attention to detail
Work independently in a time-sensitive environment
Effectively communicate with employees and management
Research and resolve issues as required and ensure all company policies are followed
Distribute information, reports, and notices
Maintain noticeboards and other department-level communications
Provide administrative support to the Mine Maintenance Department and collaborate with other Department Administrative Assistants
Maintain and monitor crew timesheet accuracy for distribution to payroll
Process Purchase Requisitions and Service Entry Sheets
Maintain department-level inventories for tools, personal protective equipment, office supplies, consumables, hygiene items, and miscellaneous supplies
Establish and maintain accountable and accurate filing of all sensitive and required paperwork
Perform monthly inspections to ensure fire extinguishers are punched, the eye wash station is in compliance, and electrical connectors are properly ground checked and current, and monitor the area for hazards. Submit notifications for necessary repairs or maintenance in the offices.
Behave in a way that demonstrates support of Capstone’s Vision and Values: Accountability, Safety, Excellence, and Caring
Responsible for but not limited to all tasks/duties assigned or required

Benefits

401(k) Savings Plan – Eligible from day one, contribute up to 90% of your salary with a dollar-for-dollar company match up to 6%, fully vested immediately.
Retirement Boost – The company contributes 8.5% of your salary, increasing to 14.2% after reaching the Social Security wage base, with 100% immediate vesting.
Employee Share Purchase Plan – After three months, contribute 2% to 7% of your salary (max $5,000/year) to buy company shares, with a 50% company match, fully vested upon grant.
Annual Short Term Incentive Bonus – Up to 10%
Affordable Medical, Dental, and Vision benefits (effective on start date), including Telehealth options and additional supplemental insurances
Disability and Life Insurance (effective on start date)
Paid time-off, including vacation, holidays, sick leave, and parental leave
Employee Assistance Program
Internal progression opportunities
Tuition reimbursement
Discounted insurance plans for pets, automobiles and homes