Administrative Assistant & Mail Room Support

State of Montana • Helena, MT

1d • Onsite

About The Position

The Montana Department of Transportation (MDT) is recruiting for an Administrative Assistant & Mail Room Support position. This position will support General Operations with administrative support functions. Work with managers in Fiscal Services, Information Services, People Operations, Civil Rights, and Audit Services. Responsible for the daily operations of a high‑volume mail center servicing a large, four‑floor building with approximately 800 employees. Ensures accurate, timely, and secure handling of all incoming, outgoing, and interoffice mail and packages. Responsible for hands-on mail processing, recordkeeping, customer service, and coordination with various carriers. This position reports to the General Operations Manager and does not supervise others.

Requirements

• 1 year of experience in mail room support, office support or as an administrative assistant.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent customer service and communication skills.
• Frequent walking, bending, and lifting packages from 5 to 25 pounds.
• Driver’s record will be verified.
• Successful applicants will be required to sign a release form which authorizes the Department to obtain the applicant’s permanent driving records.
• Compliance with Mont. Admin. R. 2.6.201, "State Vehicle Use," and MDT Policy #6.03.001, "State Vehicle Use Policy" are conditions of employment.
• Proof of eligibility to work in the United States must be provided if selected for hire.
• MDT is participating in E-Verify to confirm employment eligibility.

Responsibilities

• Daily operations of a high-volume mail center servicing a large, four-floor building with approximately 800 employees.
• Ensures accurate, timely, and secure handling of all incoming, outgoing, and interoffice mail and packages.
• Hands-on mail processing, recordkeeping, customer service, and coordination with various carriers.

Benefits

• Culture of public service and a commitment to work/life balance
• Health, Dental, and Vision Insurance
• Access to Montana Health Centers, low-cost clinics for state employees and their families
• State Retirement plan and additional savings opportunities (deferred compensation)
• Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
• Paid vacation, sick leave, and holidays
• Eligibility for Public Service Student Loan Forgiveness
• Benefits apply on first day of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed