Administrative Assistant, Long Term Care/Admission Coordinator
About The Position
Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. The Admission process will be the primary role that would include, attending outside marketing events, making connections with other facilities, completing administrative tasks such as answering phones, taking messages and answering basic location questions. Conducts facility tours and educational sessions to prospective residents. Coordinates resident move-in process, including the handling of admission paperwork. Ensures smooth transition from referring facility to location. Provides location orientation to resident upon move-in. Visits with discharge planners, family members and members of the interdisciplinary team to promote the location and the use of services provided. Enters data in to the electronic medical record (EMR) accurately. Social Services- assisting the Social Services Manager when needed with tasks, such as completing resident interviews or getting trained in completing assessments that are needed for social services. Summary Providing administrative support and coordination of activities for specific teams of people. May include but not limited to answering telephone, taking messages and answering routine questions. Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, or monthly reports. Maintaining vacation schedule and managing schedules for the department. Order and dispense supplies. May perform payroll functions, such as maintaining timekeeping information, processing and submitting to payroll. May maintain master copies of company policy and procedure manuals; keeping them up-to-date.
Requirements
- High school diploma or equivalent preferred
- Applicable experience preferred
- Based on facility needs, may require a valid driver’s license and maintain a good driving record
Responsibilities
- Attending outside marketing events
- Making connections with other facilities
- Completing administrative tasks such as answering phones, taking messages and answering basic location questions
- Conducting facility tours and educational sessions to prospective residents
- Coordinating resident move-in process, including the handling of admission paperwork
- Ensuring smooth transition from referring facility to location
- Providing location orientation to resident upon move-in
- Visiting with discharge planners, family members and members of the interdisciplinary team to promote the location and the use of services provided
- Entering data in to the electronic medical record (EMR) accurately
- Assisting the Social Services Manager when needed with tasks, such as completing resident interviews or getting trained in completing assessments that are needed for social services
- Composing, typing, and distributing meeting notes, routine correspondence, presentations, billing, reimbursement, or monthly reports
- Maintaining vacation schedule and managing schedules for the department
- Ordering and dispensing supplies
- Performing payroll functions, such as maintaining timekeeping information, processing and submitting to payroll
- Maintaining master copies of company policy and procedure manuals; keeping them up-to-date
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
