Administrative Assistant Lead

Vista Global•Columbus, OH

17h•Onsite

About The Position

The Administrative Assistant is responsible for various administrative duties in support of multiple departments in the Columbus office. This role will join the team that serves as the primary contacts and friendly faces of the Columbus Office as they greet and assist employees and visitors. This role reports to the Executive Assistant and works full time at the Front Desk.

Requirements

2 years experience in an administrative role.
Prioritizes workloads and manages priority conflicts for individual work.
Must have strong interpersonal skills and ability to work in a team environment.
Applies acquired job skills and company policies/procedures to complete tasks.
Reads and interprets documents, as needed for job.
MS Office; Word, Excel, PowerPoint and Outlook.
Works independently with minimal regular direct supervision.
Demonstrates ability to work and communicate professionally, verbally and in written form with internal and external customers.

Responsibilities

Prompt answering of the phone, directing calls to the appropriate people/places and monitoring, and distributing messages.
Assisting visitors upon entry and exit of the building.
Maintaining proper upkeep and cleanliness of the cafe, breakrooms, and conference rooms.
Maintaining the ordering, storage, inventory and distribution of office supplies and food/drink items.
Conference room management and meeting set up.
Assisting several departments with running daily reports or completing small tasks as needed.
Complete expense reports monthly.
Maintaining the company apartments, organizing cleanings, placing maintenance orders, and assigning employees to apartments based on apartment availability.
Management of office mail and packages including shipping, receiving and distribution.
Maintaining overall facility cleanliness and sanitation.
Assisting with office events as needed.
Miscellaneous company errands and other duties as assigned.