Lead Administrative Assistant

Honeywell • Salem, OR

13h • Hybrid

About The Position

As a Lead Administrative Assistant, you will play a critical role in ensuring the smooth and effective operation of our administrative functions. This position provides high-level administrative and organizational support to executives within the Building Automation Americas Team across Eastern and Pacific time zones. The role is based out of our Salem, OR office and operates on a Hybrid work schedule. In this fast-paced environment, you will interact daily with internal employees as well as external customers and vendors. You will manage complex calendars, coordinate domestic and international travel, plan and execute meetings and events, and support key administrative business processes. This role regularly handles confidential and sensitive information and requires sound judgment, discretion, and professionalism. The ideal candidate demonstrates a high sense of urgency, strong resourcefulness, and the ability to effectively prioritize competing objectives.

Requirements

• Sound judgment
• Discretion
• Professionalism
• High sense of urgency
• Strong resourcefulness
• Ability to effectively prioritize competing objectives

Responsibilities

• Provide comprehensive calendar management for business leaders, proactively organizing and prioritizing schedules to align with business objectives. Act as a trusted liaison, applying sound judgment and discretion to ensure time is used effectively and efficiently.
• Coordinate complex domestic and international travel arrangements, including airfare, lodging, detailed itineraries, and related correspondence. Manage visa requirements, letters of invitation, and passport validity to ensure seamless travel experiences.
• Plan and coordinate virtual and onsite meetings for a global audience. Manage all logistical details—including scheduling, materials, and technology—to ensure meetings are executed smoothly and professionally.
• Plan and execute business meetings, luncheons, client dinners, and employee engagement and team-building events. Ensure each event is well organized and aligned with business and engagement objectives
• Coordinate onsite meetings and events and partner with facility, custodial, and security services to support site operations. Facilitate internal business communications to promote employee engagement and effective cross-functional collaboration.
• Prepare agendas, reports, presentations, and meeting materials. Maintain OneDrive files and correspondence, and document relevant information and updates within Microsoft Teams channels.
• Attend staff meetings as designated by leadership. Track action items, follow-ups, and commitments to ensure accountability and timely completion.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees