Administrative Assistant, Lead

Zebra Technologies•Lincolnshire, IL

1d•Hybrid

About The Position

The Administrative Assistant, Lead provides administrative and clerical support typically to one or more Vice Presidents. This involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing executive-level reports involving judgment, business context, and analysis, and maintaining a high level of confidentiality. This position requires hybrid work (minimum 3 days in office/week) in either the Lincolnshire, IL location.

Requirements

HS diploma or GED required
4+ years of Administrative or Service-related experience
Intermediate to Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
Excellent communication skills as well as the ability to synthesize information
Ability to operate independently to sense and respond to organizational needs

Nice To Haves

Associates Degree or above preferred
Prior experience supporting operational leaders
Prior experience coordinating projects and large events

Responsibilities

Coordinates meetings by managing complex calendars and potential conflicts
Arranges and coordinates complex travel reservations and itineraries
Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
Assembles materials for internal and external meetings
May prepare business materials for varying audiences up to Board of Directors
Collects data from a variety of sources and prepares a variety of reports and presentations involving judgment and analysis
Manages departmental purchasing and invoicing process
Maintains high level of confidentiality
Identifies areas for improvement and recognizes, initiates and implements improvements of work processes.
Displays considerable judgment, initiative, accountability and political sensitivity