Administrative Assistant, Journeyman

Vector CSP LLC•Mobile, AL

1d•$55,000 - $65,000•Onsite

About The Position

Provide onsite documentation and administrative support to the USCG Offshore Patrol Cutter (OPC) Project Resident Office (PRO). This work shall be performed at the office in OPC PRO in Mobile, AL.

Requirements

Active Secret clearance
Bachelor’s Degree. Substitution for bachelor’s degree will be minimum of 4 years of relevant experience in addition to the required minimum years of experience.
Minimum of Four (4) years office environment documentation support
Knowledge of Microsoft Office software suite, including but not limited to, Word, PowerPoint and Excel.
General document processing and management.
Ability to research, collect, develop and consolidate data for use in the preparation of reports.
Knowledge of standard processing procedures, formats, distribution for correspondence, presentations and reports produced

Responsibilities

Provide for the day-to-day administrative needs of OPC business - communications, documentation capture, writing, task tracking, briefings, and meeting support
Obtain and present information and prepare a variety of recurring and special reports
Manage and prepare correspondence
Receive office visitors and telephone calls. Maintain calendars as assigned. Arrange conferences, meetings, and maintain office records and file documents.
Receive and review data to determine completeness and accuracy. Compile statistics and supporting analyses for use in the decision-making process. Perform periodic review of office procedures, coordination and workflow.
Perform all necessary arrangements required for official command travel.
Support the administration, collection and submission of time-sensitive data calls.
Maintain tracking for and support administrative items in the review and approval process.
Apply COMDTINST M5216.4 (series) - research and match communication tools and products to key calendar or acquisition events, create draft communication products. coordinate special programs and media events.
Support all ceremonial efforts (i.e., keel laying, christening, commissioning) and participate in ceremonial related meetings and track action items