Administrative Assistant IV

BAE Systems•Westminster, CO

5d•$55,304 - $88,487•Onsite

About The Position

The Tactical Solutions Strategic Business Unit delivers mission system solutions, from specialized antennas to radio-frequency electronics, and electro-optical technologies, to the warfighter. Our systems enhance the performance of various military platforms, from aircraft and land vehicles to ships and satellites, and give warfighters the advantage they need to take action, identify targets and defend against evolving threats. This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required. Work is performed in an office environment, laboratory, cleanroom, or production floor.

Requirements

High School diploma or equivalent plus 3 years or more related experience.
Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
Professional demeanor and work habits.
Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.
Good communication skills by responding to routine and non-routine inquiries.
The applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.

Nice To Haves

Aerospace experience.
MS Suite.

Responsibilities

Provide onsite administrative support to our Directors of Business Operations and Strategy and Capture and their respective teams.
Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
Maintain calendars and provide support at meetings for designated team members.
Greet vendors and customers and coordinate security access for visitors.
Collaborate and contribute on teams and projects.
Support the facilitation needs of training sessions.
Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
Create written documents, communications, and presentation materials for meetings and presentations.
Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
Facilitate the adoption of collaboration tools.
Coordinate office supplies, office moves, new hire onboarding and termination closeouts.
Troubleshoot and report IT issues and report facility needs for the assigned work area.
Coordinate travel, expense reports and catering.
Coordinate payment of invoices and other expenditures.
Assist on projects in various functional/program areas as assigned.
Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
Provide training and mentorship to junior-level employees.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.