Administrative Assistant IV
Lumen Technologies•Bellevue, WA
•$54,698 - $91,163•Hybrid
About The Position
We are seeking a highly organized and proactive Administrative Assistant IV to provide advanced administrative support to an SVP and VPs within the SVP's leadership team. This role operates in a fast-paced, dynamic environment and serves as a trusted business partner by managing complex priorities, coordinating across teams, and ensuring seamless day-to-day operations. The ideal candidate exercises sound judgment, maintains the highest level of confidentiality, and thrives while managing multiple high-priority initiatives.
Requirements
- Bachelor's degree or equivalent combination of education and experience.
- 5+ years of experience supporting senior executives or providing equivalent executive-level administrative support.
- Proven ability to work effectively in a demanding, fast-paced environment while managing multiple priorities.
- Strong organizational skills with exceptional attention to detail, accuracy, and confidentiality.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Experience supporting senior leaders within a large, complex, or global organization.
- Experience coordinating across multiple time zones and supporting geographically dispersed teams.
- Familiarity with SAP, Concur, or similar enterprise business systems.
- Ability to remain composed and resourceful while managing urgent requests and shifting priorities.
- Experience developing and maintaining executive communication materials and presentations.
- Demonstrated ability to work independently while building effective partnerships across the business.
Nice To Haves
- Availability for occasional travel to support offsite meetings and events.
Responsibilities
- Provide comprehensive executive support, including complex calendar management, meeting coordination, and schedule prioritization.
- Manage short-term and long-term priorities, ensuring critical deliverables, actions, and commitments are tracked and completed.
- Coordinate activities and communications across departments and business units to support organizational objectives.
- Prepare, edit, and distribute reports, presentations, agendas, correspondence, and other executive-level materials.
- Support executive and team operations by processing expenses, invoices, travel arrangements, and other administrative activities.
- Serve as a professional point of contact for visitors, phone inquiries, and email communications, ensuring prompt and effective responses.
- Anticipate potential issues, proactively identify solutions, and manage competing priorities with minimal supervision.
- Facilitate knowledge sharing and cross-training among administrative support staff to ensure business continuity.
Benefits
- Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
