Administrative Assistant IV

Chickasaw Nation Industries•Washington, DC

8d•Onsite

About The Position

The Administrative Assistant IV provides a broad range of administrative services. Provides administrative support to an individual, team, department or group in an organization. Handles a wide variety of administrative and operations support functions and manages multiple priorities. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people.

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
High school diploma or general education degree (GED) and a minimum of five to seven (5-7) years’ relevant experience and/or training, or equivalent combination of education/experience.

Nice To Haves

5+ years of Federal Government Experience preferred.

Responsibilities

Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
Prepares and distributes reports or other communications on a regular schedule.
Manages and maintains files, databases, and archives of relevant records.
Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
Schedules and coordinates meetings, travel, and other group activities.
May manage expense reporting, invoicing, office supply inventory, or other routine processes.
Takes meeting minutes and distributes them to relevant parties.
Supports team projects by assisting with research and coordinating logistics.
Organizes office events and meetings, including logistical arrangements.
Maintains confidentiality of sensitive information and ensures compliance with company policies.
Provide comprehensive administrative support to the OGA leadership, ensuring smooth daily operations.
Manage schedules, coordinate meetings, and handle correspondence for senior officials.
Prepare briefing materials, reports, and presentations for internal and external stakeholders.