Administrative Assistant - Intermediate Support

Penn State University • University Park, IL

1d • $38,300 - $55,500 • Hybrid

About The Position

The Eberly College of Science is seeking candidates for an Administrative Assistant - Intermediate Support position. This position will support the Dean’s Office, specifically the Facilities Office. This position will serve as a point of contact for the Facilities office and will have the opportunity to collaborate with students, faculty, and staff members in the college.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Strong attention to detail
• Exceptional organizational skills
• Excellent communication skills

Nice To Haves

• Experience with SIMBA, SAP Concur, Service Now, and Maximo preferred.

Responsibilities

• Initiating and coordinating routine administrative and purchasing transactions using University systems (such as PSU Buy, ServiceNow, and Concur)
• Processing work orders and arrange for equipment maintenance
• Providing support for events and collaborating with the Events Coordinator to ensure that events run smoothly
• Providing calendar support for the Director of Facilities
• Issuing and maintaining the college parking database
• Maintaining inventory for the Dean’s Office breakroom
• Distributing internal/external communications related to campus construction, PennDot communications, and travel/parking announcements
• Greeting office visitors and reviewing and responding to inquiries

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED