Administrative Assistant - Instructional Services and Federal Programs

Uinta County School District Number One•Denver, WY

2d•Onsite

About The Position

The Uinta County School District #1 Administrative Assistant for Instructional Services and Federal Programs will serve as the hub for all activities emanating from the office of the Assistant Superintendent. The position will provide administrative support necessary for the effective operation of the Curriculum and Instruction Department as well as all Federal Grant Programs.

Requirements

High School diploma or equivalent
Knowledge of record-keeping techniques
Knowledge of office practices and procedures
Knowledge of Federal, State and local Grants available to schools
Knowledge of current trends in curriculum and instruction
Knowledge of English grammar, spelling and punctuation
Knowledge of basic mathematics
Knowledge of UCSD#1 policies and procedures
Skilled at effective verbal and written communication
Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Skilled in collaboration and decision-making, seeking consensus whenever possible
Skilled in conflict resolution
Ability to perform oral reading to students individually or in groups.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint)
Ability to handle behavioral situations in a calm and effective manner
Ability to maintain accurate records and write reports and logs
Ability to "think outside the box"
Ability to analyze situations accurately and adopt an effective course of action
Ability to interpret, apply and explain rules, regulations, policies and procedures
Ability to promote positive staff morale
Ability to organize multiple tasks and conflicting time constraints.
Ability to engage in self-evaluation with regards to leadership, performance and professional growth
Ability to establish and maintain cooperative working relationships with other

Nice To Haves

college-level course work in business, secretarial science or related field
five (5) years of increasingly responsible secretarial or administrative assistant experience.

Responsibilities

Responsible for ordering curriculum
Responsible for ensuring appropriate software is available to support curriculum
Responsible for managing textbook inventory
Responsible for sending appropriate numbers of textbooks to elementary schools
Responsible for prioritizing, coordinating and organizing all related office activities
Responsible for providing sound judgment on how to resolve questions, complaints or other issues
Responsible for organizing travel for staff related to Instructional Services or Federal Grant professional development.
Responsible for monitoring all documentation and expenses for Grant Programs
Responsible for ensuring all Grant guidelines were followed
Responsible for ensuring all expenditures align with Grant budget
Responsible for placing all staff orders for various Grant programs. This includes but is not limited to: Placing orders with vendors, Creating requisition in Alio, Create a file once PO has been submitted
Responsible for creating expenditure and reimbursement reports in GMS
Responsible for uploading Grant documents into Title I Crate
Responsible for creating monthly payroll memos
Responsible for creating budget amendments and journal entries to better reflect money expended as well as align with Grant requirements and individual school budgets
Responsible for matching expenses in Alio with expenses in Excel spreadsheets to ensure aligns with individual budgets