Administrative Coordinator - Federal Programs

Larson Design Group•Oklahoma City, OK

About The Position

The Administrative Coordinator is a highly organized and proactive professional who plays a key role in keeping teams aligned, operations running smoothly, and leaders focused on what matters most. This position offers the opportunity to work closely with executive and operational leadership, contributing to meaningful projects and driving efficiency across the organization. With a strong blend of organizational expertise, problem-solving skills, and attention to detail, the Administrative Coordinator enhances communication, streamlines processes, and supports data-driven decision-making—all while making a visible impact on team success.

Requirements

Education: Associate or bachelor’s degree in business administration, or a related field is preferred.
Experience: Minimum of seven (7) years’ experience with an A/E firm is preferred.
Must possess the ability to work both independently and as part of a team, multitask, and have a flexible schedule to meet deadlines.
Strong interpersonal skills, and the ability to interact professionally with clients, vendors, and other external sources.
Must be able to maintain confidential information and uphold a high level of professionalism.

Nice To Haves

Proficient in Microsoft Office Suite (Excel, Word, Power Point, Outlook)

Responsibilities

Partners closely with Executive and Operational Leadership to manage complex schedules, coordinate travel, and support productivity initiatives that keep teams operating at their best.
May lead and mentor administrative staff, fostering a collaborative, high-performing environment while effectively delegating and coordinating daily responsibilities.
Plans and executes logistics for meetings, client engagements, and departmental events, ensuring seamless coordination from scheduling to materials and setup (in-person or virtual).
Tracks key action items from meetings, prepares clear and concise summaries, and ensures timely follow-through on deliverables.
Develops a strong understanding of company operations and strategy, contributing insights that support team alignment and organizational priorities.
Handles sensitive information and communications with a high level of professionalism, discretion, and integrity.
Identifies opportunities to improve administrative workflows and implements process enhancements that increase efficiency and consistency.
Collects, analyzes, and organizes data from multiple sources to support departmental needs, producing reports that inform leadership decisions.
Maintains accurate records of project metrics, budgets, and performance indicators, providing regular updates and visibility to leadership.
Creates and maintains templates, tools, and documentation to standardize processes and promote best practices across teams.
Aligns administrative functions with both technical and business objectives, ensuring seamless support across the organization.