Administrative Assistant, Information Security

Oaktree Capital Management, L.P.•Chicago, IL

2d•$60,000 - $100,000•Hybrid

About The Position

This role provides administrative support to the Information Security department based in downtown Chicago. The company, Oaktree, is a global investment manager specializing in alternative investments with a significant amount of assets under management. They emphasize a collaborative, curious, inclusive, and diverse work environment, offering training, career development, and community support.

Requirements

5-10 years of experience supporting senior leaders
Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
Strong proficiency in Outlook, Microsoft Word, Excel and PowerPoint
Outstanding organization skills with high attention to detail
Outstanding initiative and a strong work ethic
Responsible with a strong sense of dedication
Excellent interpersonal, verbal and written communication skills
Works well under pressure and with time constraints
Possesses strong integrity and professionalism

Responsibilities

Internal meeting setup, including scheduling, catering, tech setup, guest clearance and material support.
Maintain complex calendars, scheduling and coordinating meetings and conference calls and meeting logistics.
Receiving, screening, prioritizing and routing calls and mail to the appropriate personnel.
Arranging and preparing limited travel arrangements/itineraries, as necessary.
Preparing and submitting expense reports and processing invoices as necessary.
Organize department team meetings. Attend meetings to remain informed and provide optimum assistance and manage follow up.
Assist in the delivery of employee onboarding (scheduling and materials preparation) for department new hires.
Work independently on special projects under general direction of management, including coordination of department offsite meetings, special events, inter-departmental meetings, etc.
Managing logistics of meetings including, but not limited to, booking of the conference room, ordering food and setting up as necessary, assembling printed data/materials, updating and distributing the agenda.
Performing other duties as needed, including faxing, copying, overseeing document notarization, mailing, logging parking validations and ordering supplies.