Administrative Assistant III

University Health Network • Toronto, ON

5h • CA$28 - CA$36 • Onsite

About The Position

The successful candidate will be a key member of the RMP Administrative team, working closely with patient care and the operations of the Radiation Medicine Program (RMP).

Requirements

• Completion of a college diploma in office administration or recognized equivalent.
• Min. four (4) years of relevant experience as an Administrative Assistant required.
• Two (2) or more years as a senior administrative preferred.
• Experience in providing administrative support for a wide variety of settings (including health services), and a wide variety of stakeholders including physicians, trainee programs and senior leaders required.
• Advanced verbal- (e.g., experience and skilled in giving presentation to groups of 10 or more individuals), and written- communication skills (e.g., developing standard operating procedures, annual reports, etc.) required.
• Experience and demonstrated ability in leadership skills, including the ability to train, motivate and provide guidance to administrative staff required.
• Experience and demonstrated ability to collaborate well with members within the team and other departments, including the ability to resolve conflicts as they arise and move forward with common goals and objectives.
• Advanced proficiency in Microsoft Office and document management applications including Excel, Outlook, SharePoint, Excel, Adobe Pro.
• Demonstrated relevant experience and / or ability to perform activities under “Duties” section with high proficiency.
• Excellent decision making and problem solving required.
• Demonstrated proficiency in a detail-oriented position, reliable, adaptable, able to multi-task, and ability to troubleshoot issues to its resolution.
• Ability to produce high quality work in accordance with hospital standards required.
• Ability to maintain privacy and confidentiality required.
• Ability to work well under pressure and use good judgment and situational awareness in assessing difficult situations required.
• Excellent organizational, time management skills and as well as the ability to take initiative and be able to work independently.
• Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand.

Nice To Haves

• Bachelor’s degree preferred.
• Formal training in leadership preferred.

Responsibilities

• Provide senior administrative support to RMP leadership and program operations.
• Provides administrative & clinical support to staff Radiation Oncologists.
• Proactive and independent management of calendar using diplomacy given nature of contacts (e.g., internal/external senior leaders) and prioritization of competing demands.
• Being highly organized and efficient, ability to manage competing demands.
• Provides training for junior administrative staff. Provides guidance in non-routine tasks.
• Assists with the preparation of documents with high organizational value and confidentiality such.
• Assists in the development of policies, standard operation procedures, guidelines and training materials, in liaison with management staff.
• Assists with HR related submissions for new hires / contract extensions / leaves, etc. working in partnership with various RMP Leads and P&C divisions at UHN, while ensuring alignment with the budget of respective functional cost centres.
• Contributes to quality improvement projects at the DRO or RMP level.
• Perform cross-functional and/or other duties consistent with the job classification, as assigned or requested.

Benefits

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree