Administrative Assistant III
About The Position
Be part of the excitement and join our BAE Systems SMS Space Systems team. This role would be expected to provide comprehensive administrative support to multiple programs in the Space Systems organization. The selected candidate will provide a full range of administrative work assignments for the program teams. We are looking for an ambitious Administrative Assistant who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management. The Space Systems Strategic Business Unit unites space activities under one umbrella and collaborative environment: Civil Space, National Space, and Military Space.
Requirements
- High School diploma or equivalent plus 2 or more years of related experience.
- Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
- Must be able to obtain a TS/SCI Polygraph security clearance.
- Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
- Ability to work with considerable independence and as part of the team.
- Ability to work under pressure and handle multiple assignments concurrently.
- Demonstrated decision making based on knowledge of organization policies and procedures.
- Maintaining confidentiality concerning sensitive information.
- The applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.
Responsibilities
- Provide a wide variety of administrative tasks for the programs and associated program team members in the Space Systems organization.
- Make travel arrangements and reservations.
- Prepare travel and business expense reports using Concur.
- Coordinate office moves for new and current program team members.
- Set-up and support meetings; keep minutes as necessary.
- Coordinate events and training for the program teams.
- Make conference room reservations.
- Arrange meetings with internal and external customers.
- Order catering for meetings.
- Maintain program calendars and schedule meetings in Outlook.
- Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
- Prepare written documents, communications, and presentation materials for meetings and presentations.
- Greet external visitors.
- Maintain databases, records, spreadsheets; prepare various schedules and perform data entry.
- File and retrieve records, folders, or other materials.
- Work with highly confidential information.
- Maintain a regular and predictable work schedule.
- Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
- Perform other duties as necessary.
Benefits
- health, dental, and vision insurance
- health savings accounts
- a 401(k) savings plan
- disability coverage
- life and accident insurance
- employee assistance program
- legal plan
- discounts on things like home, auto, and pet insurance
- paid time off
- paid holidays
- paid parental leave
- military leave
- bereavement leave
- any applicable federal and state sick leave
- company recognition program to receive monetary or non-monetary recognition awards
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
