Administrative Assistant III
About The Position
The Administrative Assistant III is responsible for providing administrative support to the Adult Day Health Center (ADHC). Provides administrative support to the Center Director and the center management team. InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model. InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status.
Requirements
- 8+ yrs administrative support
- Advanced skill level with MS Teams & Office (Outlook, Word, Excell)
- Strong grammar, spelling, punctuation, editing and verbal/written communication skills
- Experience managing high call volume on a multi-line phone system
- Experience and use of office equipment as copiers, printers, fax machines, postage meters, scanners and computers.
- Experience with handling and maintaining confidentiality of various issues and/or responses and maintaining professionalism.
- High School Diploma/GED
Nice To Haves
- Bachelor’s degree
- Bi-lingual
Responsibilities
- Completes the opening and/or closing of the office
- Answers and directs all incoming calls to appropriate individuals and departments.
- Greets and/or directs visitors and employees to the facility
- Provides general information about InnovAge programs and services to participants, families, outside agencies and the general public.
- Provides backup coverage to other administrative team members.
- Receives, sorts, scans and distributes mail and electronic faxes in a timely manner.
- Orders and coordinates the delivery of office supplies maintaining adequate supply
- Acts as a point person in case of any emergency situation(s) that occur during office hours.
- Maintains various files and ensures that records are filed correctly and in a timely manner.
- Coordinates and organizes office space, equipment, supplies and forms
- Runs reports using various software applications in assistance of management
- Oversees all center administrative efforts and communicates to the Inter-Disciplinary Team.
- Completes miscellaneous projects for the team as appropriate.
- Attends meetings, performs setup and coordination and takes minutes as needed.
Benefits
- medical, dental and vision insurance
- short and long-term disability
- life insurance and add, supplemental life insurance
- flexible spending accounts
- 401(k) savings
- paid time off
- company paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
