Administrative Assistant III

Panasonic•Beaverton, OR

11h•Hybrid

About The Position

Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes data analysis tasks, coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Maintains department files and schedules meetings, and may manage calendar for executive levels and ensure timely response to meeting requests and messages. Work is generally of a confidential nature.

Requirements

High School diploma or equivalent Internationally recognized qualification.
6+ years of related experience.
Expert level of skills in the use of MS office suite of software applications i.e. Excel, Word, and PowerPoint.
Possess the mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings.
Ability to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
Excellent communicate skills, in English, both in writing and verbally to all levels of the organization as well as external customers.
Ability to be discreet with confidential matters and maintain compliance with Panasonic’s corporate security policy (ISM).
Ability to greet visitors and conduct business by phone and E-mail in a friendly, professional manner.
Ability to quickly, easily, and without delay, travel between various buildings within the Panasonic Avionics Corporation campus.
Demonstrated professionalism and ability to protect controlled information.
Practiced ability to analyze and resolve problems, organize own work, coordinate projects, multi-task and set priorities.
Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
Normally receives little instruction on daily work, general instructions on newly introduced assignments.
All candidates must have valid authorization to work in the U.S.

Nice To Haves

Experience with Oracle systems and expertise in creating and managing Purchase Requisitions, is a plus.

Responsibilities

Provides specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.
Executes data analysis tasks.
Coordinates activities between departments and outside parties.
Maintains department files and schedules meetings.
May manage calendar for executive levels and ensure timely response to meeting requests and messages.
Performs various cost control functions and assist on special projects. Activities include preparation, analysis, and processing of data and reports required for general budget administration and project scheduling.
Creates productivity statistics based on key business drivers and partners with Management information to develop appropriate reporting.
Managing office equipment, facility cleanliness, vendor relations (e.g. pantry suppliers, janitorial staff)
Ordering office supplies, managing inventory, handling general reception duties for Visitors/Executives/Customers, filing and tracking facility related tickets.
Assisting team with Purchase Requests (PR’s), filing Credit card and P-Card receipts, Managing Amazon purchases etc.
Pantry inventory and supplies, Party supplies, Order Catering etc.
Contacts company personnel at all organizational levels to gather information and prepare reports.
Generate status charts and reports for various departments as needed.
Based on specific business requirements, develops various analysis reports for Senior Management to assess current/historical trends and the potential impact on future profitability.
Compile and prepare financial data used in management presentations. Perform variance analysis and "Actual to Plan Reporting".
Any other duties as required.
Willingness to support other departments as needed.

Benefits

Flexible paid time off for exempt salaried employees.
14 vacation days per year + 7 sick days + 3 personal days for non-exempt hourly employees.
11 company paid holidays per year.
Office closure between Christmas and New Year.
Additional compensation for operational positions working on holidays.
Medical insurance offerings from Aetna and Kaiser.
Dental PPO and DMO options.
Vision insurance through EyeMed or VSP.
Voluntary Benefits – Life, accident, critical illness, disability, legal, identity theft, and pet insurance.
Health Management and Wellbeing Programs – Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources.
401K with 50% match on up to 8% contribution, full vested from day 1.
Tuition reimbursement for job-related courses.
Washington’s Family and Medical Leave program and Washington’s Paid Sick Leave program (for Washington residents only).