Administrative Assistant III (Part-Time, No-Benefits)

City of Roanoke, Virginia•Roanoke, VA

9h•Onsite

About The Position

The City of Roanoke is seeking an Administrative Assistant III to perform a wide variety of progressive administrative work across varying departments related to the specialized function to which assigned. Job responsibilities include but are not limited to preparing documents based on data obtained from records and other sources and processing them in accordance with prescribed procedures as well as compiling information for reports and transactions and assisting in consolidation and presentation of data. The successful candidate will prepare and maintain files, mailing lists, and records including payroll and personnel information; prepare leave reports and monitor leave usage; perform routine supply purchasing tasks as necessary; and assist in the preparation of the organizational budget. They may serve as HR Contact for a department. This is a part-time position with a target of no more than 25 hours per week. The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community. This is a non-exempt position.

Requirements

High school diploma or general education degree (GED) supplemented by courses in keyboarding and shorthand
One to three years experience and/or training in clerical/administrative work
Equivalent combination of education and experience
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Serve as HR Contact for a department

Responsibilities

Prepares documents based on data obtained from records and other sources and processes them in accordance with prescribed procedures
Compiles information for reports and transactions and assists in consolidation and presentation of data
Prepares and maintains files, mailing lists and records including payroll and personnel information; prepares leave reports and monitors leave usage
Conducts transactions with the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents and activities
Checks and reviews a variety of data for accuracy, completeness and conformance
Composes routine correspondence and prepares reports from oral instructions
Establishes databases to record and manipulate data and information
Makes appointments and greets visitors
Operates various office machines and equipment as required
Performs routine supply purchasing tasks as necessary
Issues permits and licenses
Assist in the preparation of the organizational budget
Takes and transcribes dictation, records minutes as necessary