Administrative Assistant III

Aon Corporation•Raleigh, NC

7d•$58,000 - $77,000•Onsite

About The Position

Are you an Administrative Assistant looking for an excellent opportunity in Raleigh, North Carolina? This is a full-time, office-based role out of our Raleigh, NC, office with flexibility for alternate work arrangements after a period! This role supports multiple solution lines and is a phenomenal opportunity to be a part of a high performing, collaborative team! Aon is in the business of better decisions As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed. What The Day Will Look Like The Administrative Assistant III responds promptly, thoughtfully, and optimally to work requests from senior leaders. They are adaptable to changing work environments in the office, shifting priorities, and new situations. Additionally, the person in this role possess the skills and ability to partner with leaders on confidential matters, communicate appropriately with internal resources, clients (where applicable), and other parties in an office based and virtual working environment.

Requirements

Minimum of 6 years of proven experience in an administrative position.
Displays exceptional customer service skills and attention to detail. Outstanding writing skills—grammar, punctuation, spelling, and proofreading along with strong abilities in both verbal and written communication.
Self-motivated teammate with ability to work independently. Demonstrates strong organizational and project management skills
Demonstrates discretion on highly confidential matters
A wide degree of creativity and latitude is expected. Suggest approaches for resolving problems. Maintains an important level of confidentiality
Ability to optimally interact with clients and team members, always maintaining professionalism.
Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and colleagues consistently and with the highest quality
High level of computer literacy in Microsoft Office Suite and other programs as applicable.
Skills: Microsoft skills testing administered as part of the recruiting process
A High School degree, and either a bachelor’s degree or relevant experience, is a plus.

Responsibilities

Create and maintain Distribution Groups, Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if needed.
Serves as the primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
Assists with overflow work from other areas of the business; provide backup support to other Administrative staff.
Prepares, produces, and proofreads high level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
Submits printing requests for meetings and other needs, ensures accuracy of printed materials before distribution. Research and book travel arrangements
Prepares and submits expense reports. Records time accurately and submit according to corporate guidelines.
Attends business town halls; Coordinate, schedule and prepare presentations for client and internal meetings
Serves as a resource for Aon branding.
Maintains OneDrive files, databases, or SharePoint sites as applicable
Prioritizes work, makes measurable progress on assignments, and delivers quality results. Has an advanced understanding of practice/business terminology
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Actively participates in leadership meetings for follow ups and note taking when applicable
Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable. Coordinates projects and works independently.
Ability to compose materials from rough notes or independent knowledge of circumstances
Acts as liaison between the executive and their colleagues, clients, and other collaborators
Strategic, solves problems, and establishes procedures that result in process improvements. Acts as a subject matter authority for internal tools and resources
Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
Demonstrate leadership by supplying agenda topics and openly participating in meetings or other forums
Onsite office coordination, collaborate with internal facilities to maintain office and kitchen supplies. Distributing mail, general office email, and voicemail. Greet and support guests and vendors.
Coordinate with building management and facilities. Submit and track office service and maintenance requests.

Benefits

a 401(k) savings plan with employer contributions
an employee stock purchase plan
consideration for long-term incentive awards at Aon’s discretion
medical, dental and vision insurance
various types of leaves of absence
paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws
short-term disability and optional long-term disability
health savings account
health care and dependent care reimbursement accounts
employee and dependent life insurance and supplemental life and AD&D insurance
optional personal insurance policies
adoption assistance
tuition assistance
commuter benefits
an employee assistance program that includes free counseling sessions