Administrative Assistant III

CTI And Associates Inc.•Indianapolis, IN

About The Position

CTI and Associates, Inc. (CTI) is a provider of environmental consulting, engineering, remediation, and construction services to federal, state, municipal and commercial clients across the United States. Our over fifty years of proven performance is a testament to CTI’s ability to understand the complex issues facing our clients – and to hire and retain some of the finest talent in the industry. We pride ourselves on delivering high-quality, innovative, and sustainable solutions to our clients, with a focus on safety, quality, environmental stewardship, and operational excellence.

Requirements

High school diploma or equivalent (required)
Minimum of 5 years of progressively responsible administrative experience, including support for senior leaders (required).
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including calendar optimization and presentation design.
Strong written and verbal communication skills, with attention to detail and accuracy (required).
Demonstrated judgment, discretion, and problem-solving in fast-paced, ambiguous situations.
Must receive a satisfactory pre-hire drug screen and background check.
Must possess a valid Driver’s License and clean driving record.
Must be able to meet the physical requirements.

Nice To Haves

associate's degree in business administration or related field (preferred)

Responsibilities

Provide advanced administrative support to senior leaders and/or cross-functional teams.
Manages complex calendars and logistics, prepares executive-quality materials, and independently solves problems in ambiguous situations.
Acts as a coordination hub across departments and may mentor other administrative staff.
Anticipate scheduling needs and manage complex calendars across multiple executives or teams; prioritize competing demands.
Coordinate executive travel, itineraries, and multi-stop logistics; proactively resolve conflicts and last-minute changes.
Prepare board-ready or executive-level communications, reports, and presentations with minimal guidance.
Drive meeting outcomes: develop agendas, compile briefing materials, take executive notes, track decisions, and ensure follow-through.
Handle confidential and time-sensitive information with discretion; manage compliance with policy and records retention.
Coordinate cross-functional projects and departmental workflows, track milestones and dependencies.
Liaise across Finance, HR, IT, Legal and external partners to ensure seamless operations.
Lead small events or offsites (vendor management, budgets, logistics, contingency plans).
Maintain dashboards, metrics, and process documentation; recommend and implement process improvements.
Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.