Administrative Assistant III
About The Position
Working under the direction of the Clinical Director, the successful candidate will provide services involving (but not limited to) the following: The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing departmental budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.
Requirements
- Completion of Grade XII or recognized equivalent required
- Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required
- Four (4) years related secretarial support experience required
- Previous on-the-job computer/word-processing, database and spreadsheet software experience required
- Excellent organizational and time management skills required
- Very good interpersonal and customer service skills required
- Very good verbal and written communications skills required
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards required
- Ability to produce high quality work in accordance with Hospital standards required
- Ability to maintain confidentiality required
- Ability to work well under pressure and use good judgment in assessing difficult situations required
Nice To Haves
- experience in a Microsoft Office environment preferred
- Previous supervisory experience preferred
- Experience working in a health care environment an asset
- Knowledge of medical terminology an asset
Responsibilities
- Coordinates and maintains written and/or electronic calendar/schedule of assigned personnel
- Utilizes advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
- Coordinates, organizes or plans meetings/events
- Provides direct and/or functional supervision for assigned personnel
- Monitors and analyzes departmental budgets
- Ensures efficient operation of the office, including: Develops, organizes and maintains electronic and paper information filing/retrieval methods, systems, or formats
- Performs clerical support functions
- Performs cross-functional and other duties consistent with the job classification, as assigned and/or requested
- Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner
Benefits
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
