Administrative Assistant III

Xcel Energy • Denver, CO

22h

About The Position

This position involves performing a wide variety of administrative functions and secretarial services. The role requires handling moderately complex details and assignments within established guidelines and procedures. The individual will be part of Xcel Energy, a leading combination electricity and natural gas energy company serving customers across eight Western and Midwestern states, committed to being a preferred and trusted energy provider and to leading with equity and inclusion, environmental protection, and community support.

Requirements

• High school diploma or equivalent
• Five years experience in administrative support services
• Broad knowledge of department operations and policies
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications

Nice To Haves

• Additional secretarial or administrative coursework

Responsibilities

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
• Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employees changes.
• Greets and directs visitors.
• Responds to telephone callers by answering routine questions.
• Maintain confidential files, personnel files and reports.
• Receives, sorts, redirects and prioritizes incoming mail.
• Directs important matters to appropriate department personnel.
• Order and maintain inventory of office supplies.
• Provides training to others in area of expertise.
• Design and administer office procedures.
• Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets.
• Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department.
• Arrange schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development.
• Research may require collection and analysis of data.
• Checks data input for accuracy and corrects errors.

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees