Administrative Assistant III (Global Sourcing & Procurement)

The TJX Companies, Inc.•Marlborough, MA

2d•$26 - $36•Hybrid

About The Position

The Administrative Assistant III for GS&P provides advanced, strategic administrative support to senior leadership within the Global Sourcing & Procurement function. This role requires a highly organized, proactive, and detail-oriented professional who can effectively manage complex priorities across multiple executives in a fast-paced, global environment. This individual serves as a key partner to leadership, demonstrating sound judgment, discretion, and adaptability while ensuring seamless coordination of calendars, travel, communications, and department operations.

Requirements

5+ years of administrative experience in a corporate environment
Proven experience supporting senior leaders with complex calendar management, travel coordination, and expense processing
Exceptional organizational and multitasking abilities with strong attention to detail
Advanced Microsoft Office skills (PowerPoint, Excel, Outlook, Word; familiarity with Copilot is a plus)
Strong written and verbal communication skills with a customer-service mindset
Ability to manage confidential information with discretion
Demonstrated ability to work independently and exercise sound judgment
High emotional intelligence and ability to adapt to different working styles
Strong problem-solving skills and resourcefulness

Nice To Haves

Experience supporting global teams across multiple regions
Familiarity with expense processes and tracking
Understanding of change management principles

Responsibilities

Manage highly complex and dynamic calendars for three Vice Presidents across multiple time zones (US, Canada, Europe, and beyond)
Coordinate domestic and international travel, including itineraries, logistics, and expense processing
Serve as a primary point of contact, handling sensitive and confidential information with professionalism and discretion
Adapt to varying leadership styles and priorities while maintaining alignment and efficiency
Plan and execute meetings across global regions (US, Canada, Europe, Australia, India), including: Scheduling and calendar coordination, Room booking and catering, Leadership meetings, offsites, trainings, and conferences
Support leadership forums and global management team meetings with agendas, materials and logistics
Take meeting notes and ensure follow-up actions are tracked and communicated
Communicate critical information across departments to ensure clarity, alignment, and timely decision-making
Partner with other administrative professionals and cross-functional teams to coordinate complex scheduling and initiatives
Build strong relationships across all levels of the organization and act as a collaborative team player
Organize and maintain files, department resources, organizational charts, and internal tools
Manage department logistics including floor plans, equipment, and supply coordination
Support onboarding of new associates and respond to general inquiries
Act as proxy for systems and assist with administrative processes as needed
Oversee and support administrative and departmental projects
Create and update PowerPoint presentations, Excel spreadsheets, and Word documents
Assist with data gathering, reporting, and analysis to support business needs
Contribute to department initiatives, including leadership meetings and team activities
Provide back-up support to other department administrative staff
Support training sessions, conferences, and special events
Perform additional duties as assigned