FAST Labs Administrative Assistant III

BAE Systems•Merrimack, NH

4d•$48,438 - $77,500•Onsite

About The Position

BAE Systems is looking for an Administrative Assistant to support the Software and Systems Engineering disciplines in our FAST Labs research and development team to provide professional, customer-focused support to its directors and staff. This R&D team in FAST Labs collaborates across the enterprise in support of research programs funded by the U.S. Department of War. On this team, you’ll have the opportunity to work with individuals that create and develop advanced technology capabilities in the areas of sensors and processing. In this role, you will perform diversified administrative duties for the Software and Systems Engineering discipline director, along with the Merrimack, Arlington, and Lexington Fast Labs site personnel. This role requires a high degree of problem solving, tact, initiative, and judgment, as well as a thorough understanding of business practices and procedures. Ability to coordinate and handle a wide variety of priorities and schedules while confidentially handling personnel data is required.

Requirements

Proactive team player with strong organizational skills and the ability to handle multiple priorities
Experience working effectively across organizations and geographic sites
Solid communication and interpersonal skills, and an ability to build effective working relationships across organizational boundaries
Proven ability to work independently and with limited direction
Ability to create and contribute to a positive work environment and employee morale, following BAE’s Cultural Principles
MS Office Skills: Word, PowerPoint, Excel, OneNote, SharePoint, Teams, etc.
Ability to obtain a DoW Secret clearance

Nice To Haves

Prior experience working at an executive level is preferred
Ability to work independently and seek areas for continuous improvement
Support for employee engagement
Experience with supporting teams in a variety of functions and assignments
Experience working in a fast-paced, team environment

Responsibilities

Support the Director and help coordinate and manage schedules and travel in alignment with the team’s needs
Meeting planning and coordination of in person and telepresence-based meeting tools
Expense/travel management and reimbursement processing
Monitor and replenish supply inventories
Coordinate office set-up, asset assignment, and other new hire logistics
Collaborate with IT and Security management to track status of our group's help desk tickets and ensure timely resolution, including tracking and ordering of the group’s laptop, desktop, and software needs
Conference room scheduling
Communicate key dates and information regarding Site Executive initiatives and activities
Coordinate catering and supplies for internal and customer meetings
Program Management and Special Project support
Support and coordinate with the FAST Labs administrative team as needed
Support other activities as necessary