Administrative Assistant III

Holiday Inn Club Vacations • Orlando, FL

5h • Onsite

About The Position

Holiday Inn Club Vacations looks for individuals who excel in their role and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success, and build relationships? We’re looking for people like this to join our friendly, engaged, professional team. The position will be responsible for providing support to Corporate Sales and Marketing Vice Presidents; ensuring information and communication are provided in a timely, accurate, and effective manner. Additionally, responsible for the timely and accurate preparation, review, and distribution of weekly reports, corporate premiums, inventory orders, supplies, and vendor contracts.

Requirements

• High School Diploma or GED equivalent.
• Outstanding customer service skills.
• Working knowledge of Word and Excel.
• Multi tasks and prioritize work in a fast-paced high-volume environment.
• Ability to travel & support award and recognition events as needed.

Responsibilities

• Ensure the timely and accurate processing for Payroll and reports for all Corporate Sales & Marketing Vice Presidents.
• Create and maintain employee records in various system applications.
• Track, order, and distribute collateral and premiums for all sales centers; process all related invoices and payments.
• Process purchase orders, Agiloft, money transfers, check request and T&Es for Corporate Administration leadership.
• Distribute and maintain all incoming and outgoing correspondence, maintain appropriate levels of supplies for the department.
• Facilitate the tracking & processing vendor contracts for Sales and Marketing Annual Awards and Masters Trip for Executive Vice President of Sales and Marketing.
• Create, Track & Process all Corporate Sales and Marketing Award and Recognition invoices for events, awards, talent, and vendors.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED