Administrative Assistant III

Arizona Department of Administration • Buckeye, AZ

26d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an experienced Administrative Assistant who’s a great communicator with an amazing attitude. This position researches, responds, communicates, documents, and coordinates complex administrative issues and projects at the request of the Deputy Warden / Associate Deputy Warden / Administrator. Compiles, prepares, and reviews weekly and monthly reports. Tracks complaints and disciplinary issues. Also, manages the unit budget and ordering of supplies.

Requirements

• Knowledge of Arizona Department of Administration (ADOA) personnel rules and agency policies and procedures
• Knowledge of Business English and grammatical formatting
• Knowledge of Organization movement
• Knowledge of Management of business practices and work processing
• Knowledge of Accounting and budgeting procedures
• Skill in Verbal and written communication
• Skill in Maintaining interpersonal relationships
• Skill in Organization
• Skill in Project management
• Skill in Composing correspondence
• Ability to Plan, analyze, coordinate activities, and establish priorities
• Ability to Develop effective operating procedures
• Ability to Assess situations and make sound decisions
• Ability to Interpret policies and procedures
• Ability to Work in a prison environment
• Must possess and retain a current, valid class-appropriate driver’s license
• Must complete all required training
• Must successfully pass all necessary driver’s license record checks
• Must maintain acceptable driving records
• Must complete all required driver training
• Shall maintain the statutorily required liability insurance
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Three (3) years of responsible administrative experience reporting to a manager or administrator
• Proficient in using Microsoft Office and Google Suites

Responsibilities

• Researches and compiles reports, letters, inquiries and policy updates
• Updates Publication Announcements on the unit
• Manages unit budget to include purchasing supplies and tracking expenditures
• Maintains administrator calendar and scheduling
• Coordinates special events, fundraisers, meetings, and employee recognition
• Conducts the Capital Equipment Inventory
• Supervises subordinate staff
• Tracks disciplinary actions and preparation of final outcome documents
• Researches and responds to inquiries
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed