Administrative Assistant III
About The Position
This role provides general assistance and support to the Site Department Manager for Fuels Core Design & Safety Analysis (FDC-AL) and a department of approximately 85 engineers and supervisors. The Fuel Engineering department provides leading support and coordination for reactor core fuel management development, design, licensing, safety analysis, and methods development required to support any commercial PWR reactor design. The company is involved in creating lasting solutions for the planet’s greatest challenges through nuclear energy, powering over 38 million North American homes with innovative solutions and value-added technologies.
Requirements
- High School diploma or equivalent education.
- Minimum of 4 years of related experience.
- Ability to manage multiple tasks, schedules and files efficiently.
- Prioritize tasks and managing time effectively to meet deadlines.
- Ability to handle unexpected issues and find effective solutions quickly.
Nice To Haves
- Proficiency in MS Office and tools used in the position (i.e. Documentum, SAP, etc.).
Responsibilities
- Support daily office tasks: phones, mail, typing, and document handling.
- Create and edit complex documents with technical content and visuals.
- Track budgets, reconcile expenses, and support financial processes.
- Manage project files, reports, timekeeping, and training logs.
- Assist with cost center and job cost setup.
- Coordinate complex travel, meetings, and presentation materials.
- Resolve administrative issues and proactively identify improvements.
- SAP time approval and reports.
- Department specific performance metric collection and reporting.
- Coordination of staff and visitor travel, meetings, scheduling etc. as needed.
- Support for hosted meetings in Lynchburg (meeting rooms, refreshments, etc.).
- New employee assimilation - help with computer hardware, phone, office.
- Creation and transmittal of department communications, organizational announcements, and delegation notices.
- Maintains confidentiality of personnel records and proprietary company files.
- Requisition of supplies, printing services, equipment maintenance, etc., for the department's work area.
- Asset management tasks (initiates purchase process for new assets, manages the department items in the asset tracking system, administering timely disposal, and replacement of assets).
- Assist with Records Center document submittal and processing (FSANPEXP Workflow).
- Support engineering document creation, proofreading, editing, processing as requested by staff.
- Technical resource for Adobe, Word, Excel, Outlook, Teams, Webex, and other MS Office software as needed.
- Attend training to further develop proficiency in MS Office and tools used in the position (i.e. Documentum, SAP, etc.).
- Coordinate with other admins to support other engineering departments within Fuel Engineering.
Benefits
- Multiple medical plan options
- dental & vision coverage
- life insurance
- long- and short-term disability
- optional supplemental plans (critical illness, accident, hospital indemnity, dependent life)
- 401(k) with employer match
- Up to 3 weeks of vacation
- 8 sick days
- 13 paid holidays annually
- Lifestyle spending account
- employer paid mental health support
- education reimbursement
- professional development opportunities
- adoption assistance
- parental leave
- employee assistance programs
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
