Administrative Assistant III

University of Denver•Quinte West, ON

1d•$23 - $24•Onsite

About The Position

The Department of Campus Safety is committed to providing the highest quality of safety and security services in a respectful, professional, and consistent manner. The department is also committed to maintaining a work environment that encourages knowledge of respect for and development of skills to effectively engage with various individuals and communities. Applicants from members of historically underrepresented groups including minorities, women, members of the LGBTQ community, people with disabilities and veterans are encouraged to apply. Position Summary: The Administrative Assistant manages multiple software programs for the department. Provides administrative support to the senior staff of the department. Is responsible for the daily publication and recording of the criminal activity on campus to meet compliance requirements, including proper classification and documentation. Manages general purchasing processes for the department. Handles requests from the public that come into the office in person, via telephone or email, determining if information is protected by federal guidelines. Works with the staff and officers on all Campus Safety publications, including managing databases. Organizes and maintains the general appearance and functionality of the campus safety offices and the related equipment.

Requirements

Associate’s degree or equivalent credit hours with an emphasis in business or closely related field; or equivalent combination of education and work experience.
1+ years’ experience working in an office or clerical environment.
2+ years of experience providing administrative support to high-level management.
Must possess and maintain a valid Colorado driver's license and be insurable under university guidelines; or, obtain a valid Colorado’s driver’s license within the required time frame.
Must pass a complete background check to include criminal, motor vehicle report and verification of employment and education.
Must possess outstanding communication skills- written and verbal.
Excellent customer service skills.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of students, customers, faculty and staff, and the general public.
Ability to produce crime prevention material including crime alerts, crime notices and Campus Safety brochures for the DU community.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rates, ratios, and percentages as well as to create and interpret graphical charts.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization may exist.
Ability to interpret a variety of instructions furnished in written, oral, electronic, graphical, or numeric form.
Ability to self-direct own work.
Superior problem-solving abilities.
The ability to adapt to change.
Ability to manage large projects.
Ability to manage time and to ensure that high priority tasks are completed when needed.
Ability to prioritize tasks.
Ability to learn new skills easily.
Knowledge of Microsoft Office software.

Nice To Haves

Bachelors Degree or equivalent credit hours with an emphasis in business or closely related field
Experience working in a law enforcement agency
Experience as an administrator of records management software (ARMS, PowerDMS)
Comprehensive understanding of laws and regulations affecting institutions of higher education as well as non-sworn campus law enforcement agencies, including but not limited to, FERPA and the Jeanne Clery Act.
Understanding of CALEA accreditation standards and processes

Responsibilities

Provide full administrative support to the Chief of Campus Safety and other members of senior staff as directed.
Provide coordination for internal projects that impact the delivery of service and performance of department staff.
Oversees and maintains departmental inventory to include office supplies, uniforms, vehicles and equipment.
Assist with departmental hiring processes to include screening candidates and coordinating with the department of Human Resources and Inclusive Communities (HRIC).
Creates and produces professional documents such as letters, forms, proposals, presentations, graphs, and spreadsheets for use by members of the department.
Oversee the production and editing of reports to higher-level staff within the university including semiannual reports and Balanced Scorecards.
Assists with the production and reporting of federally mandated crime statistics and reports.
Coordinate travel as necessary for members of senior staff and employment candidates including the production of travel expense documentation.
Serve as a liaison between the Department of Campus Safety and community members as necessary.
Respond to incoming inquires (via telephone or e -mail) in a professional manner, determining if information can or should be released or distributed under federal guidelines.
Plan and execute department-wide events including but not limited to: on-site training, conferences, employee activities, etc.
Produce and distribute statistical reports including daily, monthly and annual crime statistics.
Provide support with the administration of Power DMS software, conducting research when necessary for the development or improvement of written directives and reporting on the adherence to written directives.
Participates in the department’s recruitment and hiring efforts.
Ability to work with a team and independently as situations dictate.
Must be able to maintain confidentiality.
Outstanding attention to detail.
Committed to ensuring that the Department of Campus Safety is always acting with the highest level of integrity.