Administrative Assistant III

AECOM•Houston, TX

6h•$25•Hybrid

About The Position

AECOM is seeking a part-time Administrative Assistant based in Houston, Texas. The position follows a hybrid work arrangement, combining scheduled in-office work with hybrid work. The Administrative Assistant provides administrative and operational support to project managers, technical professionals, leadership, and other team members, helping ensure efficient daily operations and timely completion of assignments. The role supports professionals working on engineering, construction, and infrastructure projects. The successful candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities. Scheduled in-office work in Houston is required. Newly hired employees must attend in-person Day 1 onboarding at an AECOM office as a condition of employment.

Requirements

High school diploma or equivalent and four years of relevant administrative experience, or demonstrated equivalency of experience and/or education.
Strong organizational and time management skills, with the ability to prioritize multiple assignments.
Excellent written and verbal communication skills.
Strong attention to detail and ability to work independently while supporting a collaborative team.
Availability to work in the Houston office on a scheduled basis.
Availability to attend in-person Day 1 onboarding at an AECOM office.

Nice To Haves

Experience providing administrative support in an engineering, construction, consulting, or professional services environment.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience coordinating meetings, maintaining records, and preparing professional correspondence.
Familiarity with electronic document management systems and administrative procedures.

Responsibilities

Provide administrative support to project managers, technical staff, and leadership.
Prepare, format, proofread, and distribute correspondence, reports, presentations, and other business documents.
Coordinate meetings, appointments, and calendars, including scheduling and meeting logistics.
Maintain electronic files, project records, and administrative documentation in accordance with established procedures.
Assist with data entry, document tracking, spreadsheets, and routine reporting.
Respond to internal and external inquiries and direct communications to appropriate team members.
Support the preparation and organization of project documentation, meeting materials, and deliverables.
Coordinate office supplies, equipment requests, and other administrative needs.
Assist with travel arrangements, expense reports, and invoice processing, as needed.
Collaborate with team members to support efficient administrative operations and timely completion of assignments.