Administrative Assistant III

Goldbelt, Inc.•District of Columbia, DC

About The Position

Goldbelt C6 protects the safety and health of the country by supporting civilian public health and defense medical marketspace. C6 offers research and development, engineering, and logistics services that enhance and enlarge customers' operations. C6's expertise is focused on integrating C6ISR and scientific, engineering, and technical support for various government partners. The experts at C6 are research and data-driven and ready to create custom solutions. Responsibilities of the position require the establishment of a highly professional and supportive relationship with the Principal Deputy Assistant Secretary (PDAS) for the EEB from which the Administrative Assistant will be able to provide both administrative and management support to the office. Relying on a thorough knowledge of the Principal Deputy Assistant Secretary’s aims, objectives, and goals the typical duties.

Requirements

Strong interpersonal skills and responsiveness.
Professional, consistent, and detail oriented work products.
Ability to work independently and collaboratively.
Minimum five (5) or more years of related experience.
The clearance required for this position is Top Secret.

Nice To Haves

Bachelor’s degree in a related field.

Responsibilities

General supervision and guidance to support staff.
Maintain the Principal Deputy Assistant Secretary’s calendar to ensure priority needs are considered and met.
Review, analyze, and screen incoming correspondence, routing issues of overriding and central importance to the Coordinator and all other correspondence to appropriate staff members.
Obtain complete background information from responsible officers in the Department and elsewhere on matters formally submitted to the Assistant Secretary for decision. Ensure materials are clear, concise, coherent, and complete. Request any necessary amplification and revisions of material prior to transmittal to the Assistant Secretary or other staff.
Maintain liaison -- as needed -- with senior officials both within and outside the Department. Make independent decisions on selected matters that can be resolved with own expertise. If necessary, task bureaus and offices in anticipation of the PDAS’s needs.
Ensure formal decisions, recommendations and suggestions made by the Assistant Secretary are passed to the proper offices for implementation or review. Follow-up to ensure prompt action. Monitor ongoing substantive matters as instructed by the PDAS.
Oversee the preparation of materials for use by the PDAS at high levels and sensitive meetings and conferences, gatherings, and public appearances both within the United States and abroad. Assist with logistical planning for the Assistant Secretary’s participation in these meetings.
Prepare confidential background material and reports for the PDAS’s use in preparing the Secretary for meetings with other USG officials, leaders and high-level officials of foreign governments, White House staff, and Members of Congress.
Escort officials to meetings with the PDAS and ensure they arrive in a timely manner.
Assist with the coordination of all travel arrangements necessary for the PDAS’s travel and that of his staff.