Administrative Assistant III

Holy Family Catholic Church•Orlando, FL

17h

About The Position

The Administrative Assistant III provides advanced administrative and clerical support to parish staff, performing complex office duties with minimal supervision. The role supports parish operations by coordinating administrative functions, preparing documents and reports, and managing office processes. The position may support multiple departments and coordinate administrative activities according to parish or departmental needs. The Diocese of Orlando’s work is founded on four core values: Authenticity, Respect, Courage, and Commitment. Employees are expected to appreciate and respect the Catholic Church and its teachings, and to conduct themselves in a manner consistent with and supportive of the Church’s mission and purpose. Public behavior must not violate Church faith, morals, laws, or diocesan policies. Work is primarily performed in an office setting. The employee may need to work beyond a standard eight-hour day, including evenings and weekends, as needed. The role involves managing multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent.
Six or more years of progressively responsible experience in an office or administrative environment.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Appreciation and respect for the Catholic Church and its teachings; conduct consistent with and supportive of the Church’s mission and purpose and compliant with Church and diocesan standards.
Strong organizational and interpersonal skills and attention to detail.
Ability to perform complex clerical and administrative tasks accurately and efficiently.
Ability to work independently with minimal supervision while managing multiple priorities.
Strong written and verbal communication skills, including the ability to compose correspondence, reports, and meeting materials.
Ability to exercise sound judgment and handle sensitive and confidential information discreetly.
Ability to coordinate administrative functions and support multiple staff members or departments.
Ability to respond professionally to inquiries from diocesan entities, parishioners, and members of the business community.
Ability to learn, apply, and improve office systems, processes, and procedures.
Ability to work beyond a standard eight-hour day, including evenings and weekends, as needed.
Ability to exert light physical effort in sedentary to light work, including handling objects and materials weighing up to 10 pounds.
Ability to work for extended periods at a keyboard or workstation, sit and stand for extended periods, reach, grasp, and perform tasks requiring manual dexterity.
Ability to see both up close and at a distance and use standard office equipment, with or without reasonable accommodation.
Ability to communicate effectively verbally and in writing.

Responsibilities

Performs advanced administrative and clerical duties with minimal supervision and may support multiple departments.
Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
Prepares, edits, and formats correspondence, reports, presentations, and other documents.
Coordinates meetings, including scheduling, preparing materials, and arranging logistics.
Responds to internal and external inquiries accurately, promptly, and professionally, using sound judgment.
Develops and maintains organized filing systems and records in accordance with established procedures.
Coordinates administrative processes and helps maintain efficient office operations.
Opens, prioritizes, and routes correspondence and communications appropriately.
Assists in coordinating the activities of other clerical staff or volunteers, as assigned.
Maintains confidentiality of sensitive information and exercises discretion.
Communicates and interacts professionally with staff, volunteers, parishioners, and diocesan offices.
Attends required meetings and gatherings.
Monitors assigned tasks and follows through to ensure timely completion.
Performs other duties as assigned.