Administrative Assistant III

Arizona Department of Administration • Tucson, AZ

14h • $38,400 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master multitasker ADMINISTRATIVE ASSISTANT III with excellent communication skills and a great attitude to complete special projects requested by the Deputy Warden/Associate Deputy Warden/Administrator. In this position you will also research and respond to public inquiries, draft letters for Deputy Warden’s signature, coordinate special projects events and meetings, and employee recognition at the Arizona State Prison Complex (ASPC) - Tucson / Rincon Unit. This is your opportunity to join the family of the Department of Corrections!

Requirements

• Arizona Department of Administration (ADOA) Personnel Rules, and Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) policies and procedures
• Grammatical formatting using concise, specific, and grammatically correct non-technical language
• Organization movement, management of business practices and work processing
• Accounting, and budgeting procedures
• Verbal and written communication
• Maintaining interpersonal relationships
• Organization
• Project management and composing correspondence
• Plan, analyze, and coordinate activities and establish priorities
• Develop effective operating procedures
• Assess situations and make sound decisions
• Interpret policies and procedures
• Work in a prison environment
• Working knowledge of computer programs, including MS Word, Excel and Gmail
• Three (3) years responsible administrative experience reporting to a Manager or Administrator
• Passing a background investigation and a drug test
• Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records, and must complete all required driver training
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11)
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Responsibilities

• Researches and compiles reports, letters, inquiries and policy updates
• Manages unit budget including purchases and tracks expenditures
• Tracks disciplinary actions and prepares final outcome documents
• Completes projects as assigned
• Coordinates special event fund raisers
• Conducts the Capital Equipment Inventory
• Supervises subordinate staff
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program
• Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed