Administrative Assistant III

Tulane University • New Orleans, LA

21d

About The Position

The Administrative Program Coordinator is responsible for bookkeeping functions as well as financial review and oversight of departmental expenses and revenue recognition. Under the supervision of the Director of Operations, prepares financial reports, processes invoices and purchase orders, records deposits, serves as Concur delegate for all financial-related activities, performs general administrative tasks including travel management, and works closely with Director of Operations to monitor annual departmental budgets. This position will also provide administrative support to the leadership and staff for Campus Health. The Administrative Program Coordinator will perform a variety of duties including but not limited to maintaining schedules, organizing travel arrangements, and coordination and set-up of scheduled events. Responsible for maintenance of the office, including supply ordering, maintenance requests, and vendor relations.

Requirements

• Bachelor’s Degree and 1 year of work experience in purchasing/accounts payable
• High School Diploma or equivalent and 5 years of work experience in purchasing/accounts payable

Nice To Haves

• Bachelor’s Degree
• Administrative or office experience in a healthcare setting
• Experience in travel arrangement scheduling and expense report submission
• Experience with payroll timekeeping management or payroll systems
• Experience with budget management and purchasing

Responsibilities

• Bookkeeping functions
• Financial review and oversight of departmental expenses and revenue recognition
• Prepares financial reports
• Processes invoices and purchase orders
• Records deposits
• Serves as Concur delegate for all financial-related activities
• Performs general administrative tasks including travel management
• Monitors annual departmental budgets
• Provides administrative support to the leadership and staff for Campus Health
• Maintains schedules
• Organizes travel arrangements
• Coordinates and sets up scheduled events
• Maintains the office, including supply ordering, maintenance requests, and vendor relations

What This Job Offers

• Career Level: Mid Level