Administrative Assistant III

Aleut Federal•Los Angeles, CA

19h•Onsite

About The Position

At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise that aims to support our “Shareholders,” the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are, at the core, the core of everything we do. We support our shareholders by providing excellent service and quality results to our clients and the various branches of the federal government. We engage in local markets, so community service is embedded in our process. Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level. The Aleut Federal motto is “We are One” because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of. Administrative Assistant III Job Summary: Provide clerical and administrative assistance to the project, and other duties as assigned.

Requirements

Must possess a strong knowledge of business and an excellent command of the English language, both verbal and written.
Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment.
A high level of interpersonal skills is required to handle sensitive and confidential situations.
A professional appearance and telephone manner is necessary.
Must have strong attention to detail in written communication, report preparation, scheduling, data preparation, and proofing materials.
Strong knowledge of computer software for word processing and spreadsheets is required.

Responsibilities

Provides a variety of administrative and clerical duties related to the operation of the office.
Plans and coordinates administrative duties and functions. Prepares correspondence for signature in response to routine inquiries.
Ensures quality of output following established practices and published regulations and procedure manuals.
Ensures correct grammar, spelling, punctuation, and format.
Organizes work to effectively manage workload; recommends solutions to increase office efficiency and initiates improvements. Schedules travel and accommodations.
Review established formats and procedures and make recommendations to update administrative or procedural notices or instructions. Requests and compiles input ensuring completeness and correctness of data. Maintains appointment calendar and schedule.
Maintains and administers all file and filing systems.
Receive and properly handle all telephone callers.
Improves processes, systems, and practices.
Properly handles all mail, packages, shipments, etc.