Administrative Assistant III, Surgical Services
About The Position
The Administrative Assistant III exercises judgment and independence to provide complex administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned. Serving as the primary support person to the Clinical Director, UHN Surgical Services, you will exercise considerable judgment and have independence in providing complex administrative support for a very busy clinical portfolio. You will possess an in-depth knowledge of the Director's preferences to be able to effectively plan, schedule and organize daily activities. Responsibly ensuring all work from the Clinical Director’s office is skillfully managed, with a focus on attention to detail, efficiency and effectiveness in adapting to continuously evolving clinical and non-clinical priorities.
Requirements
- Completion of a recognized medical office or business administration program at the college level required
- A minimum of four (4) years related administrative support experience required
- Word-processing, database and spreadsheet software experience in Microsoft Office required
- Excellent organizational and time management skills
- Excellent verbal and written communications skills
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Experience preparing reports, presentations and meeting minutes
Nice To Haves
- Experience working in a health care environment preferred
- Knowledge of medical terminology an asset
Responsibilities
- Coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel
- Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
- Coordinating, organizing or planning meetings/events
- Providing direct and/or functional supervision for assigned personnel
- Monitoring and analyzing department budgets
- Ensuring efficient operation of the office
- Developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats
- Performing clerical support functions
- Performing cross-functional responsibilities, as required
- Performing other duties consistent with the job classification, as assigned
Benefits
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
