ADMINISTRATIVE ASSISTANT III - SES - 80080660 1

State of Florida • TALLAHASSEE, FL

1d • Onsite

About The Position

This position reports directly to the General Counsel, supervises support staff, and provides managerial, administrative, and secretarial support in a variety of duties and assignments, including supporting the General Counsel in daily office functions, calendars and assignments; serving as Agency Clerk, Human Resources (HR) Liaison, and Budget Liaison; participating in the development and administration of assigned budget for General Counsel’s Office; forecasting funds needed for staffing, equipment, materials and supplies; reviewing monthly reports to ensure proper transactions occurred and ensure adequate operating budget for fiscal year; training, supervising, and evaluating assigned support staff; providing backup assistance to the General Counsel and Assistant General Counsels on administrative and clerical tasks, in the event that the assigned support staff are out of the office or unavailable; and monitoring office equipment and supply needs, arranging for maintenance and repair of office equipment. Performing other related duties as assigned.

Requirements

• At least two (2) years of experience as an office manager, administrative assistant, or secretary.
• Knowledge of the principles and techniques of effective verbal and written communication.
• Ability to use standard business formats and styles for letters and business forms.
• Ability to use Microsoft applications (Word, PowerPoint, Outlook, Excel, etc.)
• Ability to operate general office equipment.
• Ability to handle confidential information.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to establish and maintain effective working relationships with others.

Nice To Haves

• Knowledge of office management procedures and practices.
• Prior experience working with Ariba on Demand (AOD), WORKS, and STMS (Statewide Travel Management System).

Responsibilities

• Supporting the General Counsel in daily office functions, calendars and assignments
• Serving as Agency Clerk, Human Resources (HR) Liaison, and Budget Liaison
• Participating in the development and administration of assigned budget for General Counsel’s Office
• Forecasting funds needed for staffing, equipment, materials and supplies
• Reviewing monthly reports to ensure proper transactions occurred and ensure adequate operating budget for fiscal year
• Training, supervising, and evaluating assigned support staff
• Providing backup assistance to the General Counsel and Assistant General Counsels on administrative and clerical tasks, in the event that the assigned support staff are out of the office or unavailable
• Monitoring office equipment and supply needs
• Arranging for maintenance and repair of office equipment
• Performing other related duties as assigned

Benefits

• The Department of Juvenile Justice salutes our heroes.
• We are honored to have the opportunity to support our nation’s veterans and their families.
• We value the service given to our country and support the hiring of service members and military spouses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed