Administrative Assistant III - School Age Program

Developmental Disabilities Institute (DDI) • Town of Smithtown, NY

7d • $37,304 - $49,530 • Onsite

About The Position

Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. The duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity.

Requirements

• Two (2) years’ experience as a secretary or administrative assistant.
• Formal secretarial or office management training in lieu of experience may be substituted for experience.
• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division.
• Must have a high level of interpersonal skill and consistently display poise and tact.
• Requires attention to detail and ability to find solutions to various administrative problems.
• Ability to establish priorities and work with limited direct supervision.
• Analytic abilities.
• Ability to compose, create and edit written material; effectively communicate both orally and in writing.
• Excellent knowledge of secretarial office procedures
• Excellent organizational and project coordination skills.
• Must be able to move, transport, position or install office equipment up to 15 pounds.
• Must be able to retrieve/refile charts
• Must be able to communicate via telephone
• Must be able to remain stationary for up to 2 hours
• Must be able to detect, observe, perceive, and identify objects on a computer screen

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for the program, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Greets and directs visitors; accepts, screens and routes telephone calls.
• Trains lower level secretarial, clerical staff.
• Answers general inquiries concerning activities and operations of program.
• Performs a range of staff and/or operational support activities.
• Establishes, maintains, processes, and updates files, records and other materials; orders supplies.
• Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
• Sorts, screens and distributes incoming mail; drafts responses to inquiries.
• Prepares photocopies, faxes, and operates a variety of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program.
• May perform executive secretarial services under limited direction.

Benefits

• Comprehensive Paid Training
• Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.
• Retirement Security: 403(b) retirement plan.
• Invest in Your Future: Tuition reimbursement opportunities.
• Career Growth: Opportunities for advancement within Brightway Living & Learning.
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed