ADMINISTRATIVE ASSISTANT III - GUN PERMITS - Sheriff's Office (Part-Time)

Isanti County • Cambridge, MN

6d • Onsite

About The Position

This is a part-time Administrative Assistant III position within the County Sheriff's Office, focusing on gun permits. The role involves preparing and processing files, assisting the public, processing gun permits, conducting background checks, resolving suspense records, maintaining records, developing procedures, and monitoring office workflow. The position is under the supervision of the Sheriff's Office Records Supervisor.

Requirements

• High School diploma or GED
• Moderate experience in oral and written communication
• Moderate experience with computer software applications and search engines
• Moderate experience in customer service
• Equivalent combination of education and experience
• Must possess and maintain a valid driver's license.
• Must pass a criminal history background investigation.

Nice To Haves

• Knowledge of records department procedures, policies, and procedures.
• Knowledge of the Criminal Justice Information Services (CJIS) reporting system.
• Knowledge of the Minnesota Government Data Practices Act.
• Knowledge of English grammar, spelling, and usage.
• Knowledge of Minnesota Data Practices Act for release of information.
• Ability to make decisions in accordance with precedents and regulations and to apply these to work.
• Ability to multitask, prioritize, and complete duties in accordance with state statute timeframes.
• Ability to investigate, research, and analyze law enforcement data and court records.
• Ability to organize work efficiently.
• Ability to apply and explain pertinent policies, procedures, and regulations.
• Ability to maintain records and to prepare detailed reports.
• Ability to accept responsibility, take initiative, and work independently to accomplish the goals assigned.
• Ability to provide effective, credible testimony in a court of law or other legal proceedings.
• Ability to maintain a regular and timely work attendance.

Responsibilities

• Receive, review, and process applications, renewals, and related documentation for Minnesota Permit to Purchase and Permit to Carry with a high level of accuracy and attention to detail, including conducting a thorough background investigation.
• Verify application completeness and ensure compliance with state and federal requirements.
• Conduct data entry, update and maintain accurate permit records within county, state, and law enforcement databases.
• Conducts required annual background checks on permit to carry holders in the County.
• Process permit fees and maintain accurate financial records in accordance with county policies.
• Respond to public inquiries regarding firearm permit procedures, requirements, eligibility, and application status.
• Prepare permit approvals, denials, renewals, void notices, and related correspondence.
• Maintain confidential criminal justice and applicant records in compliance with federal, state, and county regulations.
• Communicate with law enforcement personnel, courts, state agencies, and other government entities regarding permit-related matters.
• Perform records searches and retrieve information as requested by authorized personnel.
• Assist with audits, reporting requirements, and statistical recordkeeping related to permit activity.
• Resolves suspense records for the Sheriff's Office by utilizing criminal history records, court records, and in-house records.
• Scan, file, and organize electronic and physical records.
• Stay informed of changes to Minnesota firearm laws, regulations, and permit requirements and Sheriff’s Office procedures.
• Provide general clerical support including assisting the public that come into the lobby, answering phones, processing mail, filing documents, and preparing reports.
• Maintains Master Name Record Files by utilizing the utilities provided by the records management system.
• Process background requests from outside agencies.
• Perform other duties as assigned.

Benefits

• Paid Time Off, including vacation, sick, and personal leave
• 12 paid holidays per year
• Deferred compensation plans
• Public Employee Retirement Association (PERA) contributions from both employer and employee
• Employee Assistance Program (EAP)
• Employee Wellness Program

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED