Administrative Assistant III - Federal Projects

Manchester School District•Manchester, NH

2d•Onsite

About The Position

The Manchester School District is seeking an Administrative Assistant III for Federal Projects. This is a 52-week position with a pay grade of 14, offering $22.53 per hour for 35 hours per week. The role involves performing a variety of general office and confidential administrative support duties, providing support to a Department Head, and offering customer service to the public. Considerable leeway is granted for independent judgment and initiative. This position is distinguished from the Administrative Assistant II by the performance of confidential duties. The nature of the work requires establishing and maintaining effective working relationships. The principal duties are performed in a general office environment.

Requirements

Graduation from High School or possession of a GED, preferably supplemented by additional training in office management
Extensive experience in general office operations; Or any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work for the position.
Thorough knowledge of modern office procedures, practices and equipment.

Nice To Haves

Associate's Degree Preferred

Responsibilities

Provides confidential administrative support for a Department Head, including assuming direction or oversight over other Department personnel in distributing directives and monitoring programmatic activities.
Schedules appointments for the Department Head and maintains appointment schedule.
Organizes meetings and conferences.
Prepares correspondence, reports, lists and other documentation as instructed and requested by designated office personnel.
Interprets and applies Department or office rules, policies and regulations in accordance with prescribed procedures and guidelines.
Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports and performs shorthand as required.
Collects information used in budget compilation.
Prepares special reports as requested.
Copies, packages and distributes a variety of written materials as requested by other designated office personnel.
Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments.
Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary.
Processes accounts payable, accounts receivable and/or payroll as necessary.
Screens visitors, telephone calls, faxes, mail and messages directed to office personnel.
Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints.
Requisitions supplies and materials for the Department as requested.
Oversees petty cash account.
Maintains personnel files and completes necessary paperwork for personnel changes.
Supervises, trains, evaluates and coordinates the work of other designated office personnel as directed.
Provides staff support to special commissions and boards as necessary.
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas.
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
Performs other directly related duties consistent with the role and function of the classification.