Administrative Projects Assistant

Virginia Tech•Blacksburg, VA

1d•Onsite

About The Position

The Administrative Projects Assistant performs a wide variety of project-related tasks, providing exceptional assistance within the Office of the President. Responsibilities include providing daily, leave, and vacation backup assistance to the Office Manager, including front desk coverage and answering all incoming calls to the office. Additional responsibilities involve special assignments in support of overall office initiatives and projects. Special project assistance may include communications tracking, development of materials, assistance with coordination around high-level events and meetings, and general project support to key individuals within the office. The incumbent may provide assistance to receive, review, and distribute mail, ensure items receive follow-up and timely responses, and perform routine office management tasks. The incumbent must exercise the highest degree of professional judgment, discretion, and tact while handling sensitive and confidential matters on a daily basis. The successful finalist will be reliable, have a track record of excellent customer service, and have strong interpersonal and decision-making skills to personify the integrity, confidentiality, and professionalism of the Office of the President.

Requirements

Proficient in MS Office applications Word, Outlook, and calendar management.
Highly organized with the ability to manage multiple priorities and work independently in a fast-paced environment.
Ability to work collaboratively in a team atmosphere.
Demonstrate discretion in working with confidential information and use sound judgment in decision making.
Demonstrated professional communication skills with the ability to interact effectively with all individuals in an executive environment.
Experience drafting and editing correspondence, reports, and other documents in a professional and efficient manner, including proofreading skills, with a high degree of accuracy and attention to detail.

Nice To Haves

Experience providing executive administrative support in an academic or professional office environment.
Experience with Microsoft Office PowerPoint and MS Office Project.
Working knowledge of university organizational structure, policies and procedures, and governance system.
Experience facilitating meetings via Zoom or MS Teams.

Responsibilities

Provide daily, leave, and vacation backup assistance to the Office Manager, including front desk coverage and answering all incoming calls to the office.
Perform special assignments in support of overall office initiatives and projects.
Assist with communications tracking, development of materials, and coordination around high-level events and meetings.
Provide general project support to key individuals within the office.
Receive, review, and distribute mail, ensuring items receive follow-up and timely responses.
Perform routine office management tasks.
Exercise the highest degree of professional judgment, discretion, and tact while handling sensitive and confidential matters.